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Event Project Coordinator

2 months ago

London, Greater London, United Kingdom Forta Productions Full time

Job Summary

Forta Productions, a leading global event production company, is seeking a highly experienced Event Project Manager to join our team. As a key member of our operations team, you will be responsible for delivering high-profile events and projects from brief to completion.

Key Responsibilities

  • Oversee the successful delivery of projects, defining and following the critical path to ensure timely completion.
  • Liaise with clients to establish project briefs and requirements.
  • Assess project needs in partnership with internal departments, providing expert solutions that balance creative ambition with safe and practical delivery.
  • Manage day-to-day client communications, ensuring production/design changes are communicated to all relevant parties.
  • Book skilled freelancers and technicians onto projects, coordinating their scheduling and roles within a project.
  • Manage project delivery, including the management of client-owned/sub-contracted kit as appropriate.
  • Coordinate subcontractor deliverables, ensuring they meet the agreed specification and oversee the fabrication/production of all items.
  • Assess health and safety requirements, creating relevant paperwork and permits, and ensuring protocols are enforced on site.
  • Oversee financial control of projects, ensuring delivery within the agreed timeframe and budget.
  • Ensure precise financial reconciliation of all production budgets and client invoicing/payment receipt in a timely manner.
  • Undertake debriefs on all projects, communicating results and sharing best-practice and learnings across the company.

Requirements

  • Proven experience in delivering large-scale live shows and events, with a thorough understanding of technical and scenic disciplines.
  • Experience delivering virtual events is desirable but not essential.
  • Proficient in Google Drive, Microsoft 365, and experience using rental management systems.
  • Capable of managing large-scale, complex budgets of £250k plus.
  • Committed to delivering quality and professionalism with meticulous attention to detail.
  • Team-oriented with demonstrable leadership skills.
  • Flexible regarding creative and client changes during the project cycle.
  • Calm under pressure, extremely organized, proactive with excellent interpersonal and negotiation skills.
  • Embracing an ever-developing landscape of new technology.
  • Proactive, seeking out innovations in the industry that may be applied to projects.
  • Able and willing to travel internationally, occasionally for extended periods as required.

Company Information

Forta Productions is a global event production company that works exclusively for agencies and private event planners. We specialize in content creation, technical production, design, and content creation, operating from our headquarters in South East London.

Job Type

Full-time & Permanent

Salary

Competitive based on experience

Location

Office-based