FM Compliance Specialist

3 weeks ago

London, Greater London, United Kingdom Kennedys Law Full time
About the Role

This is a key position within the Facilities team at Kennedys Law, reporting directly to the FM Compliance Manager. The successful candidate will play a crucial role in supporting the development and implementation of the company's Global Health and Safety Strategy, ensuring compliance with local regulations and ISO standards.

Key Responsibilities
  • Global HSMS Framework Development: Collaborate with the FM Compliance Manager to develop and implement a global Health and Safety Management System (HSMS) framework that aligns with local regulations and ISO 45001.
  • DSE Assessments and Compliance Tracking: Conduct daily DSE assessments, provide recommendations, and support users who require equipment. Manage the Compliance Tracking system, ensuring accurate documentation and reporting.
  • Client Questionnaires and Due Diligences: Provide support with client questionnaires and due diligences, ensuring timely and accurate responses.
  • ISO 14001 Audits and Reporting: Coordinate and conduct ISO 14001 audits, reporting on findings and recommendations.
  • Internal Audits and Training: Conduct and report on internal audits across Health and Safety and ISO 14001. Provide internal training on systems and processes, ensuring training records are up-to-date.
  • Near Misses, Incidents, and Accidents: Collate data and report on near misses, incidents, and accidents, identifying areas for improvement.
  • Reasonable Adjustments Policy: Provide support and recommendations in alignment with the Reasonable Adjustments Policy.
  • Wider Projects and Office Openings: Support wider projects and new office openings, ensuring relevant documentation is in place and aligns with the HSMS and EMS.
  • Risk Assessments and Escalation: Conduct and review risk assessments in alignment with the H&S framework. Escalate risks and opportunities for improvement.
Requirements
  • ISO 14001 Experience: Proven experience in implementing and maintaining ISO 14001.
  • Health and Safety Experience: Experience in Health and Safety within a professional services company.
  • Process and Policy Management: Previous experience in process and policy management.
  • Document Management: Efficient and diligent document management skills.
  • Statutory and Regulatory Knowledge: Understanding of statutory and regulatory knowledge in FM, H&S, and Environmental.
  • Administration and Communication Skills: Excellent administration and communication skills, with strong Excel skills.
  • IOSH and DSE Assessor Training: IOSH trained and DSE Assessor trained.
  • Internal Auditor Experience: Previous internal auditor experience.
  • Team Player: Willingness to travel where required and a team player attitude.

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