Event Coordination Assistant

3 weeks ago

Dundee, Dundee City, United Kingdom The James Hutton Institute Full time

Position Overview

The James Hutton Institute is at the forefront of addressing critical global challenges, including climate change and food security. Our Communications Team plays a vital role in promoting our initiatives through various channels, including media, marketing, digital platforms, and events.

This role is dedicated to supporting the organization of our summer agricultural events. The primary focus is to assist the events team with logistical arrangements, including the setup and breakdown of event infrastructure. Candidates should be prepared for a physically demanding role that involves manual handling.

Key Responsibilities

  • Assist in managing and coordinating event equipment, ensuring proper storage and maintenance.
  • Participate in the setup and dismantling of equipment for each event.
  • Support event operations by managing reception desks and addressing any ad hoc tasks to ensure smooth execution.
  • Collaborate with the communications team on a variety of summer events, ranging from small meetings to larger outdoor activities.
  • Provide logistical and administrative support to the Events Managers.
  • Coordinate with service providers to ensure all event needs are met.
  • Attend meetings, take notes, and serve as a secondary point of contact.
  • Perform various duties during events, including managing attendee lists and guiding exhibitors.
  • Deliver onsite assistance throughout all events, including preparation and follow-up.

Qualifications and Skills

Essential Qualifications

  • This position is well-suited for individuals pursuing a related degree or seeking to gain valuable event experience.

Essential Skills

  • Willingness to engage in manual tasks associated with event setup and dismantling.
  • Strong written and verbal communication abilities.
  • Effective organizational skills, with the ability to prioritize tasks under tight deadlines.
  • Attention to detail and accuracy in all aspects of work.
  • Creative, proactive, and adaptable, with a commitment to meeting deadlines.
  • Ability to work collaboratively within a team and independently.
  • Proficient in Microsoft Office Suite.
  • Personable demeanor, capable of engaging positively with diverse individuals.
  • Understanding of timelines, venues, suppliers, legal obligations, and health and safety considerations.
  • Possession of a full, clean UK driver's license.

Desirable Skills

  • Experience in managing events of varying sizes and formats.
  • Familiarity with agricultural-themed events.

Commitment to Diversity

The James Hutton Institute is dedicated to fostering an inclusive environment and is an equal opportunity employer. We value diversity and are committed to ensuring that all employees feel welcomed and valued.

  • Event Coordination Assistant

    3 weeks ago

    Dundee, Dundee City, United Kingdom The James Hutton Institute Full time

    Position OverviewThe James Hutton Institute is at the forefront of addressing critical global challenges, including climate change and food security. Our Communications Team plays a vital role in promoting our initiatives through various channels, including media, marketing, and events.This role focuses on providing essential support for our summer...

  • Event Coordination Assistant

    3 weeks ago

    Dundee, Dundee City, United Kingdom The James Hutton Institute Full time

    Position OverviewThe James Hutton Institute is at the forefront of addressing critical global challenges, including climate change and food security. Our Communications Team plays a vital role in promoting our mission through various channels, including media, marketing, digital outreach, and events.This role focuses on providing essential support for our...

  • Community Building Coordinator

    1 day ago

    Dundee, Dundee City, United Kingdom GKR International Full time

    GKR International is seeking a highly skilled Community Manager to join their team in a dynamic role that will play a key part in the success of their co-working space in Dundee.This is an exciting opportunity for a customer-focused individual to work in a fast-paced environment, interacting with a diverse range of people and companies on a daily basis.The...

  • Community Building Coordinator

    1 week ago

    Dundee, Dundee City, United Kingdom GKR International Full time

    GKR International is seeking a highly skilled Community Manager to join their team in a dynamic role that will play a key part in the success of their co-working space in Dundee.This is an exciting opportunity for a customer-focused individual to work in a fast-paced environment, interacting with a diverse range of people and companies on a daily basis.The...

  • Facilities Coordinator

    1 day ago

    Dundee, Dundee City, United Kingdom GKR International Full time

    GKR International is seeking a highly skilled and experienced Community Manager to join their team in a dynamic and fast-paced environment.This is an exciting opportunity for a customer-focused individual to play a key role in the success of the company, working closely with a range of people and businesses every day.The ideal candidate will have 2-3 years...

  • Facilities Coordinator

    3 days ago

    Dundee, Dundee City, United Kingdom GKR International Full time

    GKR International is seeking a highly skilled and experienced Community Manager to join their team in a dynamic and fast-paced environment.This is an exciting opportunity for a customer-focused individual to play a key role in the success of the company, working closely with a range of people and businesses every day.The ideal candidate will have 2-3 years...

  • Library and Information Services Coordinator

    1 day ago

    Dundee, Dundee City, United Kingdom DEED Leisure and Culture Full time

    About the RoleWe are seeking a highly motivated and enthusiastic individual to join our team as a Library and Information Services Coordinator. As part of our Library and Information Service, you will be responsible for providing an efficient, responsive, and courteous service to our users.Key ResponsibilitiesProvide excellent customer service to users of...

  • Library and Information Services Coordinator

    3 days ago

    Dundee, Dundee City, United Kingdom DEED Leisure and Culture Full time

    About the RoleWe are seeking a highly motivated and enthusiastic individual to join our team as a Library and Information Services Coordinator. As part of our Library and Information Service, you will be responsible for providing an efficient, responsive, and courteous service to our users.Key ResponsibilitiesProvide excellent customer service to users of...

  • Community Building Coordinator

    1 week ago

    Dundee, Dundee City, United Kingdom GKR International Full time

    GKR International is seeking a highly skilled Community Manager to join their team in a dynamic role that requires exceptional customer service skills and the ability to work in a fast-paced environment.This is an exciting opportunity for a resourceful and friendly individual to be at the heart of a thriving co-working space, working closely with a range of...

  • Community Building Coordinator

    1 day ago

    Dundee, Dundee City, United Kingdom GKR International Full time

    GKR International is seeking a highly skilled Community Manager to join their team in a dynamic role that requires exceptional customer service skills and the ability to work in a fast-paced environment.This is an exciting opportunity for a resourceful and friendly individual to be at the heart of a thriving co-working space, working closely with a range of...

  • Community Building Coordinator

    1 day ago

    Dundee, Dundee City, United Kingdom GKR International Full time

    GKR International is seeking a highly skilled and experienced Community Manager to join their team in Dundee. As a Community Manager, you will play a vital role in creating a welcoming and inclusive environment for members and guests.The ideal candidate will have 2-3 years of experience in a customer-facing role, with a proven track record of providing...

  • Community Building Coordinator

    1 day ago

    Dundee, Dundee City, United Kingdom GKR International Full time

    GKR International is seeking a highly skilled and experienced Community Manager to join their team in Dundee. As a Community Manager, you will play a vital role in creating a welcoming and inclusive environment for members and guests.The ideal candidate will have 2-3 years of experience in a customer-facing role, with a proven track record of providing...

  • Supply Chain Coordinator

    3 weeks ago

    Dundee, Dundee City, United Kingdom Escape Full time

    Join Our Team as a Supply Chain Coordinator We are seeking a dedicated Supply Chain Coordinator to become a vital part of our established procurement team at Escape. This role offers the chance to collaborate with talented colleagues while enhancing your procurement expertise and knowledge. The Supply Chain Coordinator will engage closely with procurement...

  • Service Operations Coordinator

    3 weeks ago

    Dundee, Dundee City, United Kingdom Royal Voluntary Service Full time

    Position OverviewRoyal Voluntary Service is excited to announce a vacancy for aSERVICE OPERATIONS COORDINATOR to become a vital part of our organization.This role is offered on a part-time, permanent basis, and in exchange, you will receive a competitive remuneration of £12,974.85 per annum (£22,706 FTE), along with the flexibility of working from home...

  • Care Coordinator

    1 week ago

    Dundee, Dundee City, United Kingdom Cygnet Health Care Full time

    About the RoleCygnet Health Care is seeking a highly motivated and compassionate Care Coordinator to join our team at Ellen Mhor, a specialist residential service with nursing. As a Care Coordinator, you will play a vital role in supporting individuals with learning disabilities and complex needs, and who may have an autistic spectrum condition.Key...

  • Care Services Coordinator

    3 weeks ago

    Dundee, Dundee City, United Kingdom Royal Voluntary Service Full time

    Join Our Team as a Care Services CoordinatorRoyal Voluntary Service is seeking a dedicated individual to fill the role of Care Services Coordinator. This position is part-time and permanent, offering a competitive salary along with the flexibility of home-based work combined with travel within the designated area.Role Overview:The Care Services Coordinator...

  • Office Coordinator

    3 weeks ago

    Dundee, Dundee City, United Kingdom Search Full time

    Position Overview:We are currently in search of a meticulous and organized Office Coordinator to assist our client on a temporary basis, with the potential for a permanent position.Key Responsibilities:Effectively digitize and oversee a range of documents.Systematically organize and uphold both electronic and physical filing systems.Utilize SharePoint...

  • Information and Leisure Services Assistant

    3 days ago

    Dundee, Dundee City, United Kingdom DEED Leisure and Culture Full time

    About the RoleWe are seeking a highly motivated and enthusiastic individual to join our team as a Library and Information Services Coordinator. As part of our Library and Information Service, you will be responsible for providing an efficient, responsive, and courteous service to our users.Key ResponsibilitiesProvide excellent customer service to users of...

  • Information and Leisure Services Assistant

    1 day ago

    Dundee, Dundee City, United Kingdom DEED Leisure and Culture Full time

    About the RoleWe are seeking a highly motivated and enthusiastic individual to join our team as a Library and Information Services Coordinator. As part of our Library and Information Service, you will be responsible for providing an efficient, responsive, and courteous service to our users.Key ResponsibilitiesProvide excellent customer service to users of...

  • Care Coordinator

    6 days ago

    Dundee, Dundee City, United Kingdom Cygnet Health Care Full time

    About the Role:We are seeking a confident and passionate Care Coordinator to join Cygnet Health Care. As a Care Coordinator, you will play a vital role in delivering outstanding care to individuals with learning disabilities, autistic spectrum disorder, and complex needs.Key Responsibilities:Work 42 hours a week, making a positive difference to the lives of...