Administrative Support Specialist

4 weeks ago


Stevenston, North Ayrshire, United Kingdom NHS Scotland Full time

NHS Scotland is dedicated to promoting equality and diversity within our workforce, ensuring that unlawful discrimination is eliminated. Our goal is to create a workforce that is truly representative, where every employee feels valued and empowered to perform at their best.

About Us:

NHS Ayrshire and Arran is one of the 14 territorial NHS Boards operating within NHS Scotland.

In alignment with our core mission of collaborating to achieve optimal health for everyone in Ayrshire and Arran, we are committed to fostering a culture that is Caring, Safe, and Respectful. You will be expected to work collaboratively in a manner that reflects these values.

Position Overview:

An exciting opportunity has arisen for a permanent Administrative Support Specialist located at Caley Court Resource Centre.

Working Hours:

9:00 AM to 5:00 PM, Monday to Thursday & 9:00 AM to 4:30 PM, Friday (37 hours per week)

Key Responsibilities:

You will deliver a comprehensive and confidential administrative and secretarial service to the North Ayrshire Drug and Alcohol Recovery Service (NADARS).

Qualifications and Experience:

Applicants should possess 'O' Grade / Standard Grade Credit / National 5 qualifications in English and Maths, along with an SVQ Level III in Business Administration or equivalent experience.

A recognized IT qualification and proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, and PowerPoint) are essential.

Advanced keyboard skills, proven experience in secretarial duties, minute-taking, management of electronic filing systems, and electronic diary management are crucial.

Experience in an NHS setting with an understanding of interdisciplinary networks is preferred.

Excellent written and verbal communication skills are necessary, along with the ability to work effectively as part of a team.

Maintaining strict confidentiality is imperative.

Applicants must demonstrate the ability to work independently, utilizing initiative, while managing workloads under challenging timelines and adapting to changes and last-minute demands.

Additional Information:

For further details regarding the role, please refer to the job description and person specification.

To apply, complete the application process on JobTrain. Please refrain from uploading a CV, as it will not be considered for shortlisting.

We communicate primarily via email, so ensure your email address is entered accurately. Regularly check your email, including junk folders, for updates.

For assistance with the application process on JobTrain, please consult the relevant resources.

Note: Some vacancies may be restricted to internal candidates only. If you are currently employed by NHS Ayrshire and Arran, please update your JobTrain profile accordingly.

It is essential to have a full UK/EU/EEA driving license for roles that require one.

NHS Ayrshire and Arran is legally obligated to ensure that all employees have the relevant permission to work in the UK, as granted by UK Visas and Immigration.



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