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Administrative Support Specialist
3 months ago
NHS Scotland is dedicated to promoting equality and diversity within our workforce while eliminating unlawful discrimination. Our goal is to ensure that our workforce is truly representative, allowing each employee to feel valued and empowered to perform at their best.
About Us:
NHS Ayrshire and Arran is one of the 14 territorial NHS Boards within NHS Scotland.
In alignment with our core mission of collaborating to achieve optimal health for everyone in Ayrshire and Arran, we foster a culture that is Caring, Safe, and Respectful. You will be expected to work collaboratively in a manner that reflects these values.
Position Overview:
An exciting opportunity has emerged for a permanent Administrative Support Specialist located at Caley Court Resource Centre.
Working Hours:
9:00 AM to 5:00 PM, Monday to Thursday & 9:00 AM to 4:30 PM, Friday (37 Hours per week)
Key Responsibilities:
You will deliver a comprehensive, confidential administrative and secretarial service to the North Ayrshire Drug and Alcohol Recovery Service (NADARS).
Qualifications and Experience:
Applicants should possess 'O' Grade / Standard Grade Credit / National 5 qualifications in English and Maths, along with an SVQ Level III in Business Administration or equivalent experience.
A recognized IT qualification is also required, alongside proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, and PowerPoint).
Advanced keyboard skills, proven experience in secretarial duties, minute-taking, electronic filing systems management, and electronic diary management are essential.
Experience within an NHS environment and familiarity with NHS interdisciplinary networks are advantageous.
Exceptional written and verbal communication skills are necessary, along with the ability to work effectively and efficiently as part of a team.
Maintaining strict confidentiality is crucial. The ability to work independently, using your initiative, is essential, as is the capacity to manage challenging deadlines by organizing and prioritizing your workload while adapting to changes and last-minute demands.
Additional Information:
For more details regarding the role's requirements, please refer to the person specification.
We encourage candidates to apply through the designated application process.
Important Notes:
Ensure that your email address is entered accurately, as our correspondence will be conducted via email. Regularly check your email (including junk folders) and your application account for updates.
Please be aware that some vacancies may be restricted to internal candidates only. If you are currently employed by NHS Ayrshire and Arran, ensure your application profile reflects your employment status.
It is important to note that NHS Ayrshire and Arran has a legal obligation to verify the entitlement to work in the UK for all prospective employees, regardless of nationality or job category.
