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Administrative Assistant

2 months ago

Clerkenwell, United Kingdom Office Angels Full time
Job Title: Administrator

We are seeking a highly organized and detail-oriented Administrator to join our team at Office Angels. As a key member of our property management team, you will be responsible for ensuring the smooth day-to-day operations of our residential and commercial property portfolio.

Key Responsibilities:
  • Provide exceptional customer service to tenants and visitors, ensuring positive relationships are maintained.
  • Coordinate move-ins and move-outs, including lease agreements, inspections, and property orientations.
  • Handle tenant communications regarding building policies, maintenance, and community events.
  • Maintain accurate lease records and ensure lease agreements are up to date.
  • Assist in lease renewals and amendments, and ensure timely collection of rent and other tenant payments.
  • Track lease expiration dates and coordinate renewals with the Property Manager.
  • Schedule and oversee routine property maintenance and repairs, coordinating with contractors and vendors.
  • Manage service contracts for cleaning, security, landscaping, and other property services.
  • Conduct property inspections to ensure the premises are safe, clean, and compliant with regulations.
  • Assist with rent collection, process invoices, and prepare financial reports for the Property Manager.
  • Monitor and maintain records of property expenses, budgets, and financial statements.
  • Reconcile tenant accounts and prepare month-end financial reports for management review.
  • Ensure properties comply with local, state, and federal regulations.
  • Maintain up-to-date property files, including insurance certificates, permits, warranties, and compliance documentation.
  • Assist with audits and ensure all necessary records and documents are readily available.

If you are a detail-oriented individual with excellent administrative and customer service skills, we invite you to apply for this exciting opportunity.