Accounts Payable Coordinator

2 days ago

Ashford, Kent, United Kingdom Brakes Full time
Job Summary

We are seeking a highly motivated and organized Accounts Payable Administrator to join our team at Brakes. As an Accounts Payable Administrator, you will be responsible for managing a mailbox triage system, working and communicating 3-way invoice matching errors via VIM (vendor invoice management system), resolving queries and communicating to a variety of internal and external key stakeholders.

Key Responsibilities:

  • Communicate with suppliers via a triaged mailbox, ensuring timely and accurate communication.
  • Work through parked invoices on our VIM system, understanding and communicating via a VIM workflow (to the correct stakeholder) why the invoice does not match to a purchase order and what action is required.
  • Complete daily tasks such as posting bank entries to the ledger, creating and posting debit notes for Stock Returned to Vendors, reversing and reposting incorrect EDI submissions.
  • Meet key daily AP Administrators KPI's.
  • Cover other administrator's tasks in colleague's absence as required.
  • Ad-hoc tasks as required.

About You:

We are looking for someone who can prioritize workloads and work well under pressure, using their own initiative to achieve KPIs and SLAs. Knowledge of Microsoft Office is required, with intermediate Excel ability (V-Lookups/Pivot Tables) being an advantage. Knowledge of SAP is also advantageous but not a requirement as training will be provided.

What We Offer:

  • A competitive salary.
  • Generous holiday allowance, with option to purchase 5 additional holiday days.
  • Pension scheme.
  • Hybrid working contract.
  • Huge discounts on all sorts of lovely food and award-winning products through our staff shop.
  • Discounts on Cinema tickets, shopping and earn cashback on purchases through Sodexo.
  • Recognition awards and Incentives.
  • Career progression opportunities.

About Brakes:

At Brakes, we are committed to fostering a diverse and inclusive culture where everyone has a voice, is appreciated and has the same opportunities. We work hard to ensure that everyone feels part of our business, as we care for one another and connect the world through food and trusted partnerships. Our ultimate goal is to ensure that everyone belongs and thrives at Brakes.

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