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Office Supervisor and HR Administrator

2 months ago

Preston, United Kingdom BIMM University Full time
About the Role

We are seeking an experienced Office Supervisor to join our team at BIMM University. As the welcoming face of our campus, you will be responsible for managing the day-to-day functions of our office while providing essential HR administrative support.

Key Responsibilities
  • Visitor Management: Greet and manage all visitors to the building, ensuring proper access, identification, and signing-in procedures.
  • Liaison Duties: Act as the point of contact between departments for office-related matters, coordinating with the Campus and Technical Services teams to maintain the property and assets.
  • Technical Coordination: Work with the Technology team to address any technical issues in the office.
  • Staff Onboarding: Assist with the onboarding process for new staff, including conducting office tours and ensuring health and safety compliance.
  • Office Supplies: Oversee stationary stock, general office supplies, and manage the kitchen area, including ordering supplies and maintaining cleanliness.
  • Meeting Room Management: Organise meeting room bookings and arrange refreshments as needed.
  • Post and Deliveries: Disseminate incoming post, accept deliveries, and manage confidential waste and archiving.
  • Building Management: Coordinate with keyholders to manage the opening and closing of the building.
  • HR Administration: Provide administrative support across the employee lifecycle, including pre-employment checks, contract administration, payroll processes, and handling leavers.
  • Support People Projects: Assist with HR projects and initiatives as required.
Requirements
  • Experience: Previous experience in a reception/front-of-house role with strong administrative skills.
  • Interpersonal Skills: A friendly and approachable demeanour with excellent communication abilities, both in person and over the phone.
  • Technical Skills: Proficiency in Microsoft Office, with strong time management and organisational skills.
  • Attention to Detail: Accuracy and a keen eye for detail in all tasks.
  • Training: Willingness to undergo training as a fire warden and first aider, if not already certified.
What We Offer
  • 25 days holiday per year (FTE)
  • SMART pension
  • A comprehensive benefits package

We are a values-led organisation, committed to promoting the safety and welfare of our students. We particularly welcome applications from people of colour who are underrepresented in our organisation.

Depending on the role, you may be required to complete a basic DBS disclosure.