UK Administrative Support Specialist

2 months ago

Pontyclun, Rhondda Cynon Taf, United Kingdom RINA Full time

RINA is seeking a UK Administrative Support Specialist to enhance its operations within the Consulting Planning, Monitoring & Business Support Division.

Role Overview

The UK Administrative Support Specialist serves as a key resource for delivering comprehensive administrative assistance across all UK Business Areas. This role involves collaboration with the UK Business Support team, facilitating the needs of operational units, commercial teams, and engaging with essential corporate functions such as procurement, QHSE, and finance.

The position is based in a dynamic office environment.

Key Responsibilities

General Administrative Duties

Provide essential administrative support to the UK Operations and Management Team as needed. Organize external training sessions for staff and maintain accurate records. Assist with local office operations, including phone management, deliveries, and general facilities assistance. Aid in scheduling maintenance for equipment. Offer administrative support for bids, gathering necessary documentation and completing pre-qualification forms. Ensure precise data entry into systems, including customer information, quotes, and orders. Assist with organizing events, meetings, or gatherings as required. Provide support for various ad hoc inquiries from teams.

Procurement Assistance

Gather relevant quotes for purchases and communicate with suppliers to ensure all required information is available for qualification. Process purchase requests and track approvals through the Procurement system. Verify and receipt supplier invoices to confirm accuracy and receipt of goods/services. Handle miscellaneous purchasing needs for the office. Arrange travel logistics for business purposes through approved suppliers, ensuring travel logs are maintained.

Required Qualifications

Minimum of 5 GCSEs at grade C (or equivalent) including Maths and English / Proven experience in a robust administrative or office support role. Background in an engineering consultancy or a related field. Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.

Desired Competencies

Proven ability to build strong and effective working relationships with clients and colleagues. Excellent IT proficiency. Experienced and capable administrator. Ability to manage multiple administrative tasks with minimal oversight. Highly organized, efficient with time, and able to prioritize effectively. Strong communication skills, adaptability, and multitasking ability. Collaborative team player. Attention to detail is essential. Strong numerical skills. Integrity and transparency in all dealings. Accountability, determination, and a focus on results. Curiosity and competency in the role. Commitment to collaboration and trust.

RINA is dedicated to fostering a workplace where every individual is valued and encouraged to innovate. We are committed to equal employment opportunities and strive to create an environment where all employees feel respected and free from discrimination or harassment.

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