UK Office Administration Associate

2 months ago

Pontyclun, Rhondda Cynon Taf, United Kingdom RINA Full time

RINA is seeking a UK Administrative Support Coordinator to enhance its operations within the Consulting Planning, Monitoring & Business Support Division.

Role Overview

The RINA Administrative Support Coordinator serves as a central resource for delivering administrative assistance across all UK Business Areas. This role collaborates closely with the UK Business Support team, facilitating the operational needs of various business units, commercial teams, and engaging with essential corporate functions such as procurement, QHSE, and finance.

The position is based in our South Wales office.

Primary Responsibilities

General Administrative Assistance

Deliver comprehensive administrative support to the UK Operations and Management Team as necessary. Organize external training sessions for staff and maintain accurate records. Provide local office support, including handling phone inquiries, managing deliveries, and general facilities management. Assist in scheduling maintenance for equipment. Offer administrative support for bids, gathering necessary documentation, and completing pre-qualification forms. Ensure precise data entry into systems, including customer information, quotes, and orders. Support any events, meetings, or gatherings as required. Address general ad hoc inquiries from teams.

Procurement Assistance

Acquire relevant quotes for purchases and communicate with suppliers to ensure all required information is provided for qualification. Process purchase requests and track approvals in the Procurement system. Verify and acknowledge supplier invoices for accuracy, ensuring all goods/services have been received. Handle miscellaneous purchasing for the office. Arrange travel needs for the business through approved suppliers, including car rentals, flights, hotels, and rail travel, ensuring travel logs are maintained.

Required Qualifications

Minimum of 5 GCSEs at grade C (or equivalent) or higher, including Maths and English / Proven experience in a robust administrative or office support role. Experience in an engineering consultancy or similar industry. Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.

Desired Competencies

Ability to establish effective working relationships with clients and colleagues. Strong IT skills. Experienced and capable administrator. Competence in managing a variety of administrative tasks with minimal oversight. Highly organized, efficient with time management, and capable of prioritizing tasks effectively. Excellent communication skills, adaptability, and multitasking ability. Collaborative team player. Detail-oriented. Strong numerical skills. Commitment to integrity and transparency. Results-driven with a focus on accountability and determination. Curiosity and competence in the role. Fostering collaboration and trust within the team.

#LI-EI1

With a workforce of over 5,600 and 200 offices across 70 countries, RINA is a global leader providing certification, marine classification, product testing, site supervision, vendor inspection, training, and engineering consultancy services across diverse sectors. Our business model encompasses the entire project development process, ensuring technical, environmental, and safety sustainability.

At RINA, we strive to cultivate a workplace where every individual is valued and encouraged to innovate. We are committed to equal employment opportunities and fostering a respectful environment free from discrimination or harassment of any kind.

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