Administrative Coordinator

4 days ago

London, Greater London, United Kingdom Office Collective Full time
Job Description

Job Title: Administrative Coordinator

Job Summary:

We are seeking a highly organized and professional Administrative Coordinator to join our team at Office Collective. As a key member of our office team, you will be responsible for providing exceptional customer service, managing incoming calls and emails, and ensuring the smooth operation of our office.

Key Responsibilities:

  • Greet Visitors: Welcome guests, clients, and employees with a friendly and professional demeanor.
  • Manage Incoming Calls and Emails: Screen, assist, and transfer inquiries, ensuring all communication is efficiently handled.
  • Visitor Management: Provide access fobs, guide visitors to meeting rooms, and arrange refreshments as needed.
  • Meeting Coordination: Prepare meeting rooms, arrange catering, and accommodate dietary requirements.
  • Mail and Deliveries: Sort and distribute incoming mail, handle outgoing mail and courier services.
  • Office Supplies: Monitor and maintain inventory levels, ordering and restocking as necessary.
  • Facility Management: Oversee the maintenance of office equipment and coordinate with building management and service providers.
  • Budget Management: Assist in managing the office budget to ensure cost-effective operations.
  • Health & Safety: Ensure compliance with health and safety regulations and maintain related records.
  • Travel and Guest Support: Coordinate travel and hotel bookings for executives and guests.
  • IT Support: Assist with ordering and setting up laptops for new employees.
  • Special Projects: Support management with various projects or events as assigned.

Requirements:

  • Strong Organizational and Multitasking Abilities: Ability to prioritize tasks and manage multiple responsibilities.
  • Excellent Verbal and Written Communication Skills: Ability to communicate effectively with guests, clients, and employees.
  • Proficient in Microsoft Office Suite: Ability to use Microsoft Office Suite to manage tasks and communicate with team members.
  • Professional Appearance and Demeanor: Ability to maintain a professional appearance and demeanor at all times.
  • Problem-Solving Skills and High Attention to Detail: Ability to identify and resolve problems, and maintain attention to detail in all tasks.
  • Willingness to Go the Extra Mile: Ability to go above and beyond to ensure exceptional customer service and support.

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