Executive Support Specialist
1 week ago
Job Summary
Tate is seeking an experienced Executive Support Specialist to join our team on a 4-month contract. As a key member of our Leadership Support Team, you will provide administrative support to a Director, ensuring the efficiency and effectiveness of the office.
Key Responsibilities
- Manage and coordinate the office of a Director, overseeing the work of other staff and coordinating office activities.
- Act as the primary point of contact for the Director, analyzing issues, assessing risk, and resolving problems independently.
- Work collaboratively with the Leadership Support Team to support the delivery of broader service objectives and activities.
Day-to-Day Tasks
- Coordinate staff in the Leadership Support Team to ensure support services are delivered efficiently.
- Provide secretarial support to anticipate the business needs of the Director.
- Manage the Director's diary, arranging meetings and appointments, and preparing agendas.
- Book venues, arrange equipment, and prepare materials as needed.
- Assist with financial and budgeting procedures.
Requirements
- Proven experience as a secretary or administrative assistant at a senior level.
- Experience in managing, motivating, mentoring, coaching, and supporting administrative teams.
- Ability to take and produce accurate draft minutes.
- Experience with budget monitoring and resolving anomalies with the Finance department.
About Tate
Tate is committed to promoting equal opportunities and ensuring that every candidate has a positive experience with us. We encourage you to let us know if there are any adjustments we can make during the application or interview process.
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