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Financial Operations Coordinator

2 months ago

Shrewsbury, Shropshire, United Kingdom The Beeches Medical Practice Full time

Job Overview

An exciting opportunity has emerged at The Beeches Medical Practice, offering a part-time position of 16 hours per week. The role is designed to assist the Practice Manager in overseeing and coordinating all financial operations within the organization. The aim is to enhance efficiency and financial outcomes, ensuring the practice meets its long-term strategic goals.

Key Responsibilities

The successful candidate will support the Practice Manager in the following areas:

  • Overseeing practice budgets to maximize revenue.
  • Managing financial accounts, including the transfer of funds and timely submission of year-end financial data.
  • Monitoring cash flow and preparing regular financial forecasts and reports for the partners.
  • Administering bank accounts and liaising with banking representatives.
  • Reviewing income and expenditure reports, ensuring accuracy and addressing discrepancies as needed.
  • Collaborating with the Operations Finance Manager on monthly bookkeeping and bank reconciliations.
  • Managing partner distributions and equalization payments.
  • Coordinating with the payroll service to maintain accurate staff payroll and pension records.
  • Ensuring compliance with PAYE and pension regulations for practice staff.
  • Implementing systems for cash handling and petty cash management.
  • Overseeing cost rent reimbursements and maximizing income potential.
  • Working alongside the Quality Manager on claims management.
  • Managing all purchasing activities.

Team Collaboration

All staff members are expected to value collaborative working. Teamwork is crucial in multidisciplinary settings, and effective communication is essential for sharing information appropriately.

Confidentiality

The post-holder will have access to sensitive information regarding patients, staff, and the practice's operations. It is imperative that all information is treated with the utmost confidentiality and only shared with authorized personnel in accordance with practice policies.

Health & Safety Responsibilities

The post-holder will contribute to maintaining a safe environment by:

  • Utilizing personal security measures as per practice guidelines.
  • Identifying and managing risks associated with work activities.
  • Engaging in training to enhance skills and knowledge.
  • Adhering to infection control procedures and maintaining a tidy work area.
  • Reporting potential risks promptly.

Commitment to Equality and Diversity

The post-holder will support the rights and dignity of all individuals, ensuring that practice policies reflect respect for diversity and inclusivity.

Required Qualifications and Skills

Essential

  • Proven experience in maintaining financial information systems.
  • Strong educational background with excellent literacy and numeracy skills.
  • AAT accounting qualification.
  • Proficient in Microsoft Office and other relevant software.
  • Strong analytical and problem-solving abilities.

Desirable

  • Experience in a healthcare environment.
  • Knowledge of primary care financial operations.
  • Familiarity with EMIS/SystmOne/Vision systems.