Financial Operations Coordinator

1 month ago

Shrewsbury, Shropshire, United Kingdom University of Massachusetts Medical School Full time
Job Summary

We are seeking a highly skilled Financial Business Partner to join our team at the University of Massachusetts Medical School. As a key member of our financial operations team, you will play a critical role in providing coordination and management of daily financial activities for assigned programs/units.

Key Responsibilities
  • Monitor financial operations on a monthly basis at the department and sub-department level and compare to approved budgets for assigned departments.
  • Extract and analyze raw data to formulate into business reports for use by all levels of management.
  • Prepare internal monthly financial analysis reports for department management, senior management, and Financial Services.
  • Manage the monthly invoicing process for assigned units according to University policy and agency guidelines.
  • Develop and manage the Program's annual budget and report variances and recommend corrective action. Provide forecasts as needed.
  • Manage program funding sources by monitoring revenue and expenditure activity.
  • Direct analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvements.
  • Review and approve commitments and expenditures against approved budget.
  • Coordinate with Academic & Research Management Services and Office of Sponsored Programs departments to support management of grant activities, including:
  • Preparation and timely submission of grant applications and reports and the development of associated budgets and re-budgets.
  • Ensure University, federal, state, and private agency policies and guidelines are followed.
  • Serve as liaison and advisor with principal investigators and other departments for pre and post-award activity relating to grant management.
  • Review and analyze financial operations business processes and workflows; identify, develop, and implement areas for streamlining and improvements, including automation and systems controls, to reduce manual tasks and controls.
  • Train and provide ongoing education to ensure awareness of, compliance with, and uniform implementation of program, University, state, and funding agency regulations, business process policies, procedures, and systems. Review and ensure all departmental policies are current.
  • Train, develop, and provide technical consultation related to existing business processes and process improvement.
  • Develop and manage internal control procedures to ensure program compliance within assigned programs/units.
  • Oversee and support Position Requisition submissions.
  • Develop thorough working knowledge of the Units operations and business model.
  • Collaborate with key staff from operations, finance, marketing, and systems on new business initiatives and strategic planning.
  • Collaborate with the representatives of the program/unit, Financial Services and School senior management to define and prioritize departmental strategy and direction. Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performance.
  • Liaison with staff responsible for daily transactional business operations.
  • Adhere to University, State, and funding agency regulations.
  • Perform other duties as required.
Requirements
  • Bachelor's degree in accounting, finance, business administration or equivalent business experience.
  • 5-7 years of progressively responsible experience in a financial-related position.
  • Expertise to acquire, manage, and analyze financial documents and results.
  • Ability to work with staff at various levels to ensure effective operations to maintain accurate records and use discretion in handling confidential information.
  • Demonstrated ability to meet reporting deadlines.
  • Proficient in Microsoft Office software applications (Microsoft Access and Excel).
  • Excellent communication skills (both oral and written).
  • Demonstrated organizational, interpersonal, and problem-solving skills required.
  • Demonstrated ability to handle details, multi-task and prioritize work.
  • Ability to work in a team environment providing high-quality customer service.
  • High level of diplomacy and discretion.
Preferred Qualifications
  • Previous experience working with PeopleSoft

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