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Health & Safety Administrator | Private Hospital
2 months ago
Spire Healthcare Ltd is seeking a dedicated Health & Safety Administrator to join our team.
In this role, you will play a vital part in ensuring the safety and well-being of our patients, staff, and visitors by providing comprehensive administrative support to our Health & Safety Officer.
Your Key Responsibilities:
- Manage all administrative tasks related to maintaining our robust Health & Safety Management System.
- Compile and analyze H&S incident reports from Datix, identifying trends and near misses to inform proactive safety measures.
- Efficiently direct general health & safety inquiries to the appropriate team members within our dedicated health and safety department.
- Provide prompt and professional telephone support, handling calls and messages with accuracy and efficiency.
- Keep our local health and safety arrangements and policies up-to-date, ensuring timely distribution throughout the facility.
- Maintain and monitor our Hospital Wide Action Plan spreadsheet, following up on outstanding actions as directed by the Health & Safety Officer.
- Administer Health & Safety Flash alerts, responding to central team requests within the designated timeframe and collating departmental responses.
- Serve as a records administrator for Health & Safety Training, assisting with course registration and certificate issuance.
- Proactively communicate with the Health & Safety Officer regarding any delays or challenges in managing actions or risk assessments.
- Accurately record and distribute minutes from all relevant meetings.
- Support the Health & Safety Officer during quarterly hospital health and safety monitoring inspections.
- Collaborate with the Health & Safety Officer to ensure comprehensive inductions and effective health & safety training arrangements are in place.
- Coordinate and arrange mandatory eLearning for safety training, ensuring timely completion and monitoring progress.
- Assist the Health & Safety Officer in addressing health and safety questions raised during internal and external audits by regulatory bodies.
Who We Are Looking For:
- Proven experience working in a similar role within a healthcare setting.
- A recognized Health & Safety related qualification.
- Minimum 3 years of administrative experience.
- A strong understanding of Health & Safety and Risk Legislation.
- Proficiency in using the MS Office suite to effectively manage tasks.
- The ability to prioritize effectively and manage competing demands.
- A proactive and self-motivated individual with a strong work ethic.
- Excellent verbal and written communication skills.
- Strong interpersonal skills and the ability to work collaboratively within a team environment.
