Research Administrator

2 days ago

Worcester, Worcestershire, United Kingdom Worcester Polytechnic Institute Full time

Job Summary

The Worcester Polytechnic Institute (WPI) is seeking a highly organized and detail-oriented Research Administrator to join our Sponsored Programs team. As a key member of our team, you will be responsible for the administrative management of sponsored research awards, ensuring compliance with sponsor policies and University regulations.

Key Responsibilities

  • Coordinate the review and negotiation of award documents with the Associate Director and/or the Director of OSP, and other parties as necessary.
  • Record award data in OSP's award management system (InfoEd); report on this data to PIs, Department Heads, and others as needed.
  • Monitor PI compliance with sponsor policies and award terms and conditions, verifying with appropriate offices that related compliance approvals have been filed and are up to date.
  • Monitor the status of awards, expiration dates, and renewal deadlines; keep PIs informed of approaching deadlines.
  • Work with PIs and sponsors to obtain approvals for equipment purchases, travel, no-cost extensions, personnel changes, or other items that may require sponsor approval.
  • Ensure that deliverables and reporting requirements are fulfilled in a timely and efficient manner consistent with University and sponsor requirements.
  • Assist principal investigators in the preparation and submission of annual grant reports, reviewing and approving reports as needed prior to submission to sponsor.
  • Develop, review, and adjust grant budgets as needed to support the changing needs of each project.
  • Maintain complete, accurate, auditable records of award activity.
  • Prepare subawards, subcontracts, and professional service agreements using standardized forms, coordinating review and signature of contracts.
  • Prepare and disseminate reports of proposal and award activity, providing ad hoc reports at the request of faculty, deans, department heads, and others.
  • Keep PIs informed at all times regarding the status of their awards and any pending administrative changes.
  • Respond to inquiries from PIs, Department Heads, and other stakeholders in a timely and professional manner.
  • Maintain and update departmental website, as needed, using WPI's content management system.

Requirements

  • Bachelor's Degree required.
  • Administrative experience preferred, which may include student work experience.
  • Must be highly organized, have effective time-management and organizational skills; ability to deal with multiple tasks, prioritize, and follow-through.
  • Excellent Microsoft Office and computer skills required, as well as familiarity with databases and/or enterprise reporting software.
  • Excellent written and oral communication skills.
  • Ability to communicate effectively using tact and discretion in a customer-service environment.
  • Ability to think critically, flexibly and analytically.
  • Maintain confidentiality and highest ethical standards.
  • Work independently while exercising appropriate judgment in seeking assistance and guidance.
  • Ability to operate effectively in a fast-paced deadline-driven environment.

WPI is an Equal Opportunity Employer

The Worcester Polytechnic Institute is an equal opportunity employer that actively seeks to increase the diversity of its workplace. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. We seek individuals with diverse backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. We are committed to maintaining a campus environment free of harassment and discrimination.

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