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Administrative Support Specialist

2 months ago

Worcester, Worcestershire, United Kingdom Office for Environmental Protection Full time

About the Role

The Office for Environmental Protection is seeking a highly organized and detail-oriented Legal Administrator to join our General Counsel directorate. As a key member of our team, you will provide administrative and project management support to our lawyers and legal researchers, ensuring the smooth operation of our legal functions.

Key Responsibilities

  • Coordinate internal and external meetings, prepare meeting agendas, and circulate papers and notes.
  • Field internal enquiries, direct them to lawyers, and monitor follow-up actions.
  • Carry out business administration, including preparing Purchase Orders, managing counsel's fee notes, and liaising with our Finance team.
  • Assist in instructing counsel and external solicitors, and provide administrative support in connection with such suppliers.
  • Set up and maintain internal filing systems, and provide suggestions for more streamlined ways of working.
  • Assist with the project management of legal tasks, including investigations, court proceedings, and litigation case management.
  • Assist in legal research, particularly on issues of environmental and public law.
  • Support in handling complaints made to the OEP regarding public authorities' failures to comply with environmental law.

Requirements

  • Excellent organization skills to manage time effectively and prioritize workload.
  • Attention to detail and ability to ensure tasks are completed accurately.
  • Confidence using Microsoft Office (Microsoft Word, Excel, PowerPoint, and Outlook).
  • Good written and verbal communication skills.
  • Ability to work well with others, develop relationships of trust with internal and external stakeholders, and confidently deal with technical specialists and senior leaders.
  • Willingness to learn about the organization and keep up to date with new and emerging issues facing the OEP.
  • Ability to multitask and adapt to changing priorities to deliver in an often time-sensitive environment.

Benefits

  • Salary of £31,863.
  • Contribution towards membership of the Civil Service Defined Benefit Pension scheme.
  • 25 days annual leave rising to 30 days over 5 years.
  • Additional paid leave for family-related leave, volunteering days, exam and study leave, public duties, and trade union activities.
  • Generous enhanced maternity leave, parental leave, and shared parental leave policy.
  • Supportive flexible working policy.
  • Performance management and in-year bonus scheme.
  • Learning and development opportunities, including access to five days learning and development each year.
  • Staff wellbeing initiatives, including access to the Employee Assistance Programme, Occupational Health Service, and Mental Health First Aiders.
  • Salary sacrifice, discounts, and SmartTech benefits.