Accounts Administrator

2 months ago


Hertfordshire, United Kingdom Rapiergroup Full time

About Rapiergroup

We are a dynamic and innovative creative agency renowned for delivering outstanding events, experiences, and exhibitions globally and online. Our mission is to create meaningful connections between people and brands.

Specializing in various industries such as finance, automotive, technology, pharmaceuticals, medical, aerospace, and defense, we provide comprehensive event, exhibition, and experiential marketing solutions. Our services include event planning, exhibit design, employee training, sponsorship marketing, content creation, and digital media.

At Rapiergroup, we take pride in our work, emphasizing honesty and authenticity in everything we do. Our team is known for their energetic and collaborative approach.

Job Role Description

As a key member of our finance team, you will be responsible for managing company accounting tasks, specifically focusing on employee expenses and supplier invoices.

Expense Management:

  • Distribute financial statements promptly to cardholders
  • Verify personal expenses and credit card claims for accuracy
  • Ensure timely authorization of claims
  • Process claims in the general ledger
  • Manage payment of personal expenses
  • File claims in an organized manner
  • Resolve staff and bank queries efficiently

Financial Record Keeping:

  • Update supplier details in the accounting system
  • Prepare payment lists and process electronic payments
  • Match invoices to purchase orders
  • Verify ledger coding and VAT on invoices
  • Authorize and post invoices
  • Assist in monthly payment runs
  • Handle ad-hoc payments
  • Reconcile supplier statements
  • Address queries promptly
  • Reconcile ledger accounts
  • Generate creditor reports

Sales Ledger Duties:

  • Maintain client records accurately
  • Process sales orders efficiently
  • Prepare and send invoices to clients
  • File invoice copies systematically
  • Resolve queries from staff, clients, and banks
  • Reconcile sales ledger accounts
  • Generate debtor reports

Credit Control:

  • Monitor timely payment of invoices by clients
  • Follow up on overdue payments proactively

Cash Management:

  • Update cashbook daily
  • Reconcile cashbook with bank statements
  • Resolve discrepancies promptly
  • File bank statements as needed

Cashflow Forecasting:

  • Provide payment projections for cashflow forecasting

Administrative Tasks:

  • Assist with office administration duties

This is a part-time position requiring 20 hours per week, spread across Monday to Friday. Flexible working arrangements can be discussed, with the potential for remote work after a training period. An ideal candidate should possess bookkeeping qualifications, Sage 200 expertise, and proficiency in Microsoft Office tools. Strong communication skills, attention to detail, and the ability to work collaboratively are essential for this role.

We offer a competitive pro-rata salary and a dynamic work environment where individual growth is encouraged.


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