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Assistant Facilities Manager

2 months ago

Slough, Slough, United Kingdom CV Library Full time

Job Summary:

We are seeking a highly skilled and experienced Assistant Facilities Manager to join our team at CV Library. As a key member of our facilities management team, you will be responsible for assisting the UK Lead Facilities Manager in managing the tactical delivery for assigned properties and facilities.

Main Responsibilities:

  1. Team Management: Assist the UK Lead Facilities Manager in leading a team and vendor group to manage site budgets, accounting and finance, maintenance planning and operations, and contract services.
  2. Customer Service: Deliver excellent customer service to meet on-site client expectations.
  3. Relationship Building: Build and develop effective relationships with key stakeholders and/or clients and be comfortable working across all levels.
  4. Procedure Monitoring: Monitor procedures to ensure client expectations are conveyed and worked upon.
  5. Procurement and Vendor Management: Support vendors including hard and soft skills to deliver services on time and within budget.
  6. Finance Management: Assist and monitor financial processes to ensure account payable procedures are followed at all times.
  7. Health and Safety Management: Ensure compliance with statutory regulations on fire, health and safety standards.
  8. Site Operations Management: Implement Industry Best Practice operations and support EMEA Facilities Manager located in Paris and the EMEA portfolio.
  9. Emergency Response: Provide 24/7 emergency call support and site attendance may be required.

Essential Skills:

  1. Experience in facilities, property management, hospitality or related field.
  2. Demonstrated knowledge of local health and occupational safety requirements.
  3. Experience in dealing with critical facilities and vendor management for specialized services.
  4. Experience in budget management and financial analysis.
  5. Excellent communication skills with the confidence to communicate at all levels.
  6. Able to strive for excellence in what you do and share ideas for improvement.
  7. Familiarity with computer equipment and programs (Word, Excel and Outlook).