Executive Support Specialist

6 days ago


Wrexham, Wrexham, United Kingdom Hays Specialist Recruitment Limited Full time
About the Role

We are seeking an experienced and highly organized Executive Support Specialist to provide exceptional support and administrative assistance to our senior leadership team at Hays Specialist Recruitment Limited.

Key Responsibilities
  • Calendar Management: Manage complex calendars, schedule appointments, and arrange travel as required to ensure seamless coordination of senior leadership's daily operations.
  • Document Preparation: Draft and proofread high-quality documents, letters, reports, and presentations to support senior leadership's communication and decision-making processes.
  • Communication and Liaison: Act as a central point of contact for clients, colleagues, and stakeholders, providing exceptional customer service and ensuring timely responses to inquiries.
  • Filing and Organization: Organize and manage both physical and digital filing systems to maintain accurate and up-to-date records.
  • Meeting Support: Prepare meeting agendas, take minutes, and provide follow-up actions to ensure effective meeting outcomes.
  • Project Coordination: Liaise with internal and external contacts to coordinate tasks and projects, ensuring timely completion and high-quality results.
Requirements
  • Experience: Previous experience in a similar PA role is required, with a proven track record of providing exceptional support and administrative assistance.
  • Skills: Exceptional organizational skills, proactive approach, great interpersonal skills, and experience working with Microsoft Office software.
  • Personality: Strong personality with the ability to challenge decisions, trustworthy, and excellent people skills.
What We Offer
  • Working Hours: 37.5 hours working week
  • Annual Leave: 28 days annual leave per year
  • Benefits: Life Assurance, Company pension, and Hybrid working


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