Office Support Coordinator

4 weeks ago


Birmingham, Birmingham, United Kingdom Marie Curie Full time

Position Overview

We are seeking an Office Support Coordinator to become a vital part of our Midlands team, working on a part-time schedule (5 mornings each week).

Key Responsibilities

As an Office Support Coordinator, you will play a crucial role in ensuring the smooth operation of our services. Your responsibilities will include:

  • Assisting managers and team leaders in delivering effective services by preparing meeting agendas, taking accurate minutes, and organizing meetings.
  • Providing comprehensive administrative support to the team, which may involve tasks such as photocopying, proofreading, printing, scanning, filing, and document collation.
  • Supporting managers with the creation of basic correspondence for both internal and external stakeholders while maintaining confidentiality at all times.
  • Assisting with day-to-day operational management tasks as delegated by managers.
  • Utilizing Microsoft applications, including Word, Outlook, Excel, and MS Teams, regularly.
  • Managing the receipt, sorting, and distribution of mail efficiently.
  • Coordinating travel and accommodation arrangements as needed.
  • Maintaining clinical records to ensure timely logging of referrals, deaths, and discharges.
  • Updating clinic lists and scheduling appointments for outpatient and day therapy sessions.
  • Handling telephone inquiries from internal and external contacts, ensuring accurate message recording and relay.

Required Skills and Experience

The ideal candidate will possess:

  • Recent experience and understanding of administrative processes, including minute-taking.
  • Experience in an administrative role or customer-facing service.
  • The ability to adapt to flexible working hours to meet service demands.
  • Strong organizational skills to work under tight deadlines.
  • Proficient IT skills.

Benefits

We offer a competitive salary and a range of benefits, including:

  • 27 days of annual leave plus bank holidays (pro-rata).
  • Participation in the Marie Curie Group Personal Pension Scheme.
  • Access to loan schemes for bicycles, computers, and navigation systems.
  • Opportunities for continuous professional development.
  • Industry-leading training programs.
  • Employee Assistance Programme.
  • A commitment to an excellent work/life balance.

Our Commitment

At Marie Curie, we are dedicated to our values and ensure that all individuals who join our organization are suitable for their roles and committed to safeguarding everyone we serve. We strive to create a safe, supportive, and rewarding workplace.

We believe that diversity strengthens our organization. Join us in fostering an inclusive and equitable environment where every unique perspective is valued.


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