Administrative Support Specialist

3 weeks ago

Nottingham, Nottingham, United Kingdom Talk Staff Full time
About the Role

We are seeking a highly motivated and experienced Executive Assistant to join our team at Talk Staff Recruitment. As a key member of our professional services firm, you will provide administrative support to our team and business, ensuring seamless day-to-day operations.

Key Responsibilities
  • Provide personal administrative support to the wider team and business, including attending meetings, taking minutes, and opening and closing files.
  • Process and triage conflict searches on new files, update and maintain files, and audio type and produce records when required.
  • Manage diaries and calendars, arrange and book meetings, travel, and accommodation, and file emails and attachments appropriately.
  • Plan and manage business events, data input on the CRM system, process invoices and expenses, and handle cheque requests and money in and money out.
  • Ensure appropriate documentation is available prior to all meetings and perform general office duties such as printing and filing.
Requirements
  • Previous Executive Assistant or Administration experience, ideally in a legal or professional services environment.
  • Strong knowledge of MS Office and CRM systems, excellent communication and interpersonal skills across all levels of the business.
  • Strong organisational skills, ability to prioritise workload, and good attention to detail.
What We Offer
  • Competitive salary of £25,000 per annum.
  • Full-time Monday to Friday 9am – 5pm.
  • 25 days holiday plus banks.
  • Pension scheme.
  • Interest-free transport season ticket loan.
  • Recognition awards.

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