Administrative Support Specialist

4 days ago

Nottingham, Nottingham, United Kingdom Nottingham University Hospitals NHS Trusts Full time
Job Description

Job Title: Administrative Support Specialist

Job Summary:

We are seeking an experienced and organized Administrative Support Specialist to join our Oncology CNS Team at Nottingham University Hospitals NHS Trusts. The successful candidate will provide high-quality secretarial and administrative support to ensure the timely management of patients and the smooth operation of the team.

Key Responsibilities:

  • Work under own initiative and complete day-to-day tasks in an organized and proactive manner
  • Collaborate with clinicians, nurses, outpatients, secretaries, management team, and other departments to ensure the timely management of patients
  • Utilize hospital systems, including Medway, CriS, and Notis, to obtain results, make and amend appointments, and track records
  • Ensure referral to treatment patient data is accurate at all times
  • Deal with enquiries by telephone and in person, and field to appropriate members of staff
  • Sort and distribute mail, ensuring all correspondence is redirected as appropriate
  • Manage email inbox
  • Competently use Medway and other IT systems, and participate in training programs to develop and update personal skills
  • Typing of standard letters, if required

Requirements:

  • Proven secretarial skills and excellent typing and organizational skills
  • Excellent communication and interpersonal skills
  • Ability to work under own initiative and prioritize tasks
  • Knowledge of data entry and hospital systems
  • Experience in the use of computer systems, including Microsoft Word and Excel

Working Environment:

As a member of our Oncology CNS Team, you will be working in a fast-paced and dynamic environment, supporting the provision of high-quality secretarial and administrative services to ensure the smooth operation of the team.

About Us:

Nottingham University Hospitals NHS Trusts is one of the biggest employers in the city, with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education, and innovation, and are committed to delivering world-class healthcare to our patients.

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