Administrative Support Coordinator

4 weeks ago

Aberdeen, Aberdeen City, United Kingdom HF Group Full time £25,000 - £26,000

Position Title:
Administrative Support Coordinator

Compensation:

£25k - £26k per annum based on experience


Employment Type:

Full Time, Permanent



Overview:

We are thrilled to announce a new opportunity for a motivated individual to become part of the HF Group in a permanent capacity. This role offers unique challenges, a diverse range of tasks, and excellent career advancement prospects within our organization.


Key Responsibilities:
  • Initiate job requests on our specialized system
  • Coordinate and manage the workload of engineers, collaborating with supervisors and clients
  • Oversee ongoing projects, ensuring completion aligns with client service level agreements and order limits
  • Update client portals as necessary
  • Engage in telephone and email communication with clients and suppliers, including timely procurement of materials
  • Prepare and send quotations for subsequent work
  • Manage office supplies and track deliveries
  • Maintain an organized filing system for essential documents and records
  • Provide administrative assistance to ensure smooth office operations

Qualifications:

The ideal candidate will possess:

  • Demonstrated experience in a Business Support Assistant or comparable role
  • Proficiency in Microsoft Office Suite (Word, Excel)
  • Exceptional organizational abilities with a knack for prioritizing tasks and meeting deadlines
  • Meticulous attention to detail and accuracy in data management
  • Strong written and verbal communication skills

Successful applicants should be adept in Microsoft Office applications and have a solid background in computer usage. A polite and helpful telephone demeanor is essential. Candidates should also exhibit numerical proficiency and the capability to manage a busy workload effectively. Comprehensive training will be provided.


About HF Group:

HF Group is a family-owned collection of companies and services with a presence across the UK. Our family-oriented culture has been a cornerstone of our business for over three centuries, emphasizing the importance of our employees as vital contributors to our success.

We are committed to investing in training, refresher courses, and development opportunities for our team, fostering a thriving and supportive work environment.

This commitment results in excellent staff retention and long service rates, providing our clients with the assurance of top-notch service in all interactions.

We operate across various business sectors, engaging in innovative projects, and ensure that new members of the HF family have a clearly defined development path supported by regular reviews, training, and ongoing guidance from our senior management team.


Benefits:
  • Private Medical Coverage
  • Critical Illness Insurance
  • Auto-Enrolment Pension Scheme
  • Death in Service Benefit
  • Perkbox Subscriptions

HF Group is an equal opportunities employer. Please note that employment is contingent upon the receipt of satisfactory references and, if required, a satisfactory Disclosure and Barring Service check.


Disclaimer:

Due to the high volume of applications, we reserve the right to close a vacancy earlier than the advertised date. This is to manage application levels while ensuring a positive candidate experience. Only successful candidates will be contacted.

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