Purchasing Coordinator

3 days ago

London, Greater London, United Kingdom Red Engine Full time
About Us

Red Engine is a dynamic and innovative company that is revolutionizing the hospitality industry. As a team, we are passionate about creating exceptional experiences for our customers and delivering outstanding results. With a strong focus on design, marketing, and customer service, we are committed to excellence in everything we do.

The Role

We are seeking a highly skilled and experienced Purchasing Coordinator to join our Interior Design team. As a key member of our procurement team, you will be responsible for overseeing the purchasing process for interior design projects across our UK and international venues. This will involve working closely with our interior designers, vendors, and contractors to ensure that all materials and construction methods meet our high standards.

Key Responsibilities
  • Carry out new and existing supplier reviews and maintain a list of approved suppliers
  • Work closely with interior designers and vendors to ensure materials and construction methods comply with company standards
  • Maintain accurate dashboards and historical purchasing data
  • Travel to UK sites as required, and involvement in overseas projects in line with business operations
  • Cultivate strong relationships with clients, vendors, and third parties
  • Assist in reviewing quotations for lighting, sound systems, and acoustics
  • Raise all client direct purchases, including acoustics, lighting, sound systems, curtains, and loose furniture, oversee through to fulfillment
  • Be responsible for producing detailed project budgets and reporting these to relevant stakeholders
  • Manage the purchasing and tracking of materials and client direct items in line with issued schedules and drawings on behalf of the design team
  • Liaise with relevant designers and Head of Design to ensure alignment between purchasing requirements
  • Be able to review schedules against design drawings for take-off
  • Maintain databases, keeping them up to date with current information on design and resources
  • Have the ability to support the finance team when reconciling invoices produced against purchased items
  • Arrange for sample light fittings to be wired and tested in venue for review by interior design team
Fit Out Scenic Artist Management
  • Carry out existing scenic artist reviews and new scenic artist trials to provide a list of approved artists
  • Negotiate fees and arrange the selected scenic artist(s) appointment, ensuring all align with project budgets and timelines
  • Coordination of scenic artist(s) with fit-out contractor on site and other relevant parties (project manager)
  • Create and maintain project scenic tracker for weekly review with lead interior design and project manager
Requirements
  • Previous experience in purchasing for fit-out projects (interior design)
  • Results-oriented person with creative problem-solving skills, ability to multi-task with high attention to detail
  • Highly organized with excellent time management
  • Strong communication skills, both written and oral
  • Strong computer skills in Microsoft Office, particularly Excel
  • Ability to work on their initiative while being a team player
  • Proven track record of negotiation, production, and quality sourcing
  • Proven experience of FF&E budget management, tender process, and programme delivery
  • Strong knowledge of design/construction industry
What You'll Get
  • Competitive pay
  • Annual bonus
  • 33 days annual leave (including bank holidays)
  • Fusion working (our team are regularly in our venues, working collaboratively in our bright offices in Angel, or focusing on individual projects with work from home Thursdays)
  • Staff discount in all venues (50% off Sunday, Monday, 25% off Tuesday – Saturday, and free game hire)
  • Private healthcare
  • Regular team socials and weekly team lunch in venue
  • Monthly learning and development classes, quarterly team-building events
  • Summer and Christmas socials
  • Help @ hand 24/7 health support
  • Free access to therapy, nutritionists, and physiotherapists

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