Administration Contract Management Specialist

4 weeks ago


Poole, Poole, United Kingdom South Coast Stone Full time
Contract Administrator/Personal Assistant

We are seeking a highly organized and proactive Contract Administrator/Personal Assistant to join our team at South Coast Stone. This role focuses on essential administrative duties, tracking project design stages, and supporting senior management.

Key Responsibilities:
  1. Contract and Project Design Tracking:
    Track the design phase of projects, including arranging and coordinating site surveys.
  2. Prepare and manage project documents such as O&M manuals, sample approval sheets, and risk assessments.
  3. Ensure that all design and contract documents are organized, up-to-date, and accessible.
  1. Handle and respond to all correspondence, including phone calls, emails, and letters.
  2. Arrange travel and accommodation for management and staff as needed.
  3. Liaise with other team members and external parties such as clients, suppliers, and contractors.
  4. Prepare expense reports and maintain a structured filing system for all project documentation.
Requirements:
  1. Proven experience as a Contract Administrator or Personal Assistant, ideally within the construction or natural stone/tiling industry.
  2. Familiarity with preparing and managing O&M manuals, sample approval sheets, risk assessments, purchase orders, and tracking design documents.
  3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management tools.
Preferred Qualifications:
  1. Experience in the natural stone and tiling trade or a similar construction field is preferred but not essential.
  2. Familiarity with tracking design stages of a project, including managing drawings, site surveys, and client revisions.
  3. Interest in developing skills in project management with future training opportunities.


  • Poole, Poole, United Kingdom Hays Specialist Recruitment Limited Full time

    Main Purpose of Job:To provide high-quality administrative support to the Contract Managers, Site Staff, and colleagues, ensuring the smooth operation of projects and office activities.Key Responsibilities:Collaborate with Contract Managers to ensure timely and efficient project administration.Assist with project-related administration, including data...


  • Poole, Poole, United Kingdom Hays Specialist Recruitment Limited Full time

    Main Purpose of Job:To provide high-quality administrative support to the Contract Managers, Site Staff, and colleagues, ensuring the smooth operation of projects and office activities.Key Responsibilities:Collaborate with Contract Managers to ensure timely and efficient project administration.Assist with project-related administration, including data...


  • Poole, Poole, United Kingdom South Coast Stone Full time

    Contract Administrator/Personal AssistantWe are seeking a highly organized and proactive Contract Administrator/Personal Assistant to join our team at South Coast Stone. This role focuses on essential administrative duties, tracking project design stages, and supporting senior management.Key Responsibilities:Contract and Project Design Tracking:Track the...


  • Poole, Poole, United Kingdom Hays Business Support Full time

    Job Title: Apprentice Contract AdministratorWe are seeking an Apprentice Contract Administrator to join our team at Hays Business Support. As an Apprentice Contract Administrator, you will provide high-quality administration support to our Contract Managers, Site Staff, and colleagues.Key Responsibilities:Assist Contract Managers with project-related...


  • Poole, Poole, United Kingdom Hays Business Support Full time

    Job Title: Apprentice Contract AdministratorWe are seeking an Apprentice Contract Administrator to join our team at Hays Business Support. As an Apprentice Contract Administrator, you will provide high-quality administration support to our Contract Managers, Site Staff, and colleagues.Key Responsibilities:Assist Contract Managers with project-related...


  • Poole, Poole, United Kingdom Hays Business Support Full time

    Job SummaryWe are seeking an experienced and organized Apprentice Contract Administrator to join our team. The successful candidate will provide high-quality administration support to our Contract Managers, Site Staff, and colleagues.Key ResponsibilitiesAssist Contract Managers with project-related administration, including placing orders and ensuring...


  • Poole, Poole, United Kingdom Reed Full time

    Job Title: Contracts AdministratorWe are seeking a highly organized and detail-oriented Contracts Administrator to provide administrative support to our Contract Managers and Site Staff.Key Responsibilities:Support Contract Managers with project-related administration, including obtaining quotes from suppliers and placing orders/call-offs.Manage Health &...


  • Poole, Poole, United Kingdom Reed Full time

    Job Title: Contracts AdministratorWe are seeking a highly organized and detail-oriented Contracts Administrator to provide administrative support to our Contract Managers and Site Staff.Key Responsibilities:Support Contract Managers with project-related administration, including obtaining quotes from suppliers and placing orders/call-offs.Manage Health &...


  • Poole, Poole, United Kingdom Hays Specialist Recruitment Limited Full time

    Main Purpose of Job:To provide high-quality administrative support to the Contract Managers, Site Staff, and colleagues, ensuring seamless project execution and efficient contract management.Key Responsibilities:Collaborate closely with Contract Managers to ensure timely and accurate administration support.Assist Contract Managers with project-related...


  • Poole, Poole, United Kingdom Hays Specialist Recruitment Limited Full time

    Main Purpose of Job:To provide high-quality administrative support to the Contract Managers, Site Staff, and colleagues, ensuring seamless project execution and efficient contract management.Key Responsibilities:Collaborate closely with Contract Managers to ensure timely and accurate administration support.Assist Contract Managers with project-related...


  • Poole, Poole, United Kingdom Reed Full time

    Contracts Administrator RoleWe are seeking a skilled Contracts Administrator to provide high-quality administration support to our Contract Managers, Site Staff, and Colleagues. This role is crucial to the smooth operation of our projects and requires a proactive individual who can effectively manage a variety of administrative tasks.Key...


  • Poole, Poole, United Kingdom Reed Full time

    Contracts Administrator RoleWe are seeking a skilled Contracts Administrator to provide high-quality administration support to our Contract Managers, Site Staff, and Colleagues. This role is crucial to the smooth operation of our projects and requires a proactive individual who can effectively manage a variety of administrative tasks.Key...


  • Poole, Poole, United Kingdom Reed Full time

    Contracts Administrator RoleWe are seeking a skilled Contracts Administrator to provide high-quality administration support to our Contract Managers, Site Staff, and Colleagues. This role is crucial to the smooth operation of our projects and requires a proactive individual who can effectively manage a variety of administrative tasks.Key...


  • Poole, Poole, United Kingdom Reed Full time

    Contracts Administrator RoleWe are seeking a skilled Contracts Administrator to provide high-quality administration support to our Contract Managers, Site Staff, and Colleagues. This role is crucial to the smooth operation of our projects and requires a proactive individual who can effectively manage a variety of administrative tasks.Key...


  • Poole, Poole, United Kingdom Reed Full time

    Contracts Administrator RoleWe are seeking a skilled Contracts Administrator to provide high-quality administration support to our Contract Managers, Site Staff, and Colleagues. This role is crucial to the smooth operation of our projects and requires a proactive individual who can effectively manage a variety of administrative tasks.Key...


  • Poole, Poole, United Kingdom Tate Full time

    Job Title: Administrative Support SpecialistWe are seeking a skilled Administrative Support Specialist to join our team at Tate. As a key member of our team, you will provide administrative support to our Financial HQ in Bournemouth.Key Responsibilities:* Data entry and management* Handling email enquiries and online forms* Transferring data and performing...


  • Poole, Poole, United Kingdom Hays Specialist Recruitment Limited Full time

    Main Job ResponsibilitiesThe successful candidate will provide high-quality administrative support to the Contract Managers, Site Staff, and colleagues. Key duties include working directly with Contract Managers, assisting with project-related administration, obtaining quotes from suppliers, and placing orders/call-offs for projects.Key Skills and...


  • Poole, Poole, United Kingdom Hays Specialist Recruitment Limited Full time

    Main Job ResponsibilitiesThe successful candidate will provide high-quality administrative support to the Contract Managers, Site Staff, and colleagues. Key duties include working directly with Contract Managers, assisting with project-related administration, obtaining quotes from suppliers, and placing orders/call-offs for projects.Key Skills and...


  • Poole, Poole, United Kingdom Rubicon Recruitment Agency Full time

    Administrative Support Specialist **Job Summary:** We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our Operations team at Rubicon Recruitment Agency. As an Administrative Support Specialist, you will provide exceptional administrative support to our team, ensuring seamless operations and exceptional customer...


  • Poole, Poole, United Kingdom Rubicon Recruitment Agency Full time

    Administrative Support Specialist **Job Summary:** We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our Operations team at Rubicon Recruitment Agency. As an Administrative Support Specialist, you will provide exceptional administrative support to our team, ensuring seamless operations and exceptional customer...