Administration Contract Management Specialist
4 weeks ago
We are seeking a highly organized and proactive Contract Administrator/Personal Assistant to join our team at South Coast Stone. This role focuses on essential administrative duties, tracking project design stages, and supporting senior management.
Key Responsibilities:- Contract and Project Design Tracking:
Track the design phase of projects, including arranging and coordinating site surveys. - Prepare and manage project documents such as O&M manuals, sample approval sheets, and risk assessments.
- Ensure that all design and contract documents are organized, up-to-date, and accessible.
- Handle and respond to all correspondence, including phone calls, emails, and letters.
- Arrange travel and accommodation for management and staff as needed.
- Liaise with other team members and external parties such as clients, suppliers, and contractors.
- Prepare expense reports and maintain a structured filing system for all project documentation.
- Proven experience as a Contract Administrator or Personal Assistant, ideally within the construction or natural stone/tiling industry.
- Familiarity with preparing and managing O&M manuals, sample approval sheets, risk assessments, purchase orders, and tracking design documents.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management tools.
- Experience in the natural stone and tiling trade or a similar construction field is preferred but not essential.
- Familiarity with tracking design stages of a project, including managing drawings, site surveys, and client revisions.
- Interest in developing skills in project management with future training opportunities.
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