Facilities Management Coordinator

3 days ago

King's Lynn, Norfolk, United Kingdom Integral UK Full time
Job Title: Facilities Administrator

We are seeking a highly organized and detail-oriented Facilities Administrator to join our team at Integral UK. As a key member of our facilities management function, you will play a critical role in ensuring the smooth operation of our facilities and providing exceptional support to our management teams.

Key Responsibilities:
  • Operate the CAFM system, receiving and managing reactive and planned events, and ensuring timely communication with stakeholders.
  • Update the CAFM system with accurate and detailed records of events, including audit trails.
  • Ensure compliance with statutory and contractual obligations, including PPMs and FM portal uploads.
  • Collaborate with the Engineer Supervisor to manage subcontractors and ensure contract compliance.
  • Manage Requests for Information and extension of time processes, ensuring accurate recording and client approval.
  • Interpret and analyze data to meet management and client needs.
  • Contribute to the development of the weekly newsletter and ensure works are booked in with buildings through calendar invites.
  • Operate with safe working practices, adhering to Health and Safety regulations, COSHH, and waste disposal policies.
  • Monitor and log accidents and incidents as necessary.
  • Provide clerical and administrative support to the Management Team, including word processing, filing, reception, and general office duties.
Requirements:
  • Excellent communication and organizational skills.
  • Ability to work independently and as part of a team.
  • Good understanding of databases, word processing, and the internet.
  • Flexibility and willingness to adapt to changing priorities.
  • Basic knowledge of health and safety regulations and policies.
What We Offer:

As a Facilities Administrator at Integral UK, you will have the opportunity to work in a dynamic and supportive environment, with a competitive salary and benefits package. If you are a motivated and detail-oriented individual with a passion for facilities management, we encourage you to apply for this exciting role.

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