Administrative Support Specialist
6 days ago
Job Summary
New Appointments Group is seeking a highly organized and detail-oriented Facilities Coordinator to support the Facilities Manager on a 6-month fixed-term contract. This role will be based in Canterbury and will require a 37.5-hour workweek, Monday to Friday, 9am to 5pm, with a 30-minute unpaid lunch break.
Main Responsibilities
- Assist the Facilities Manager in coordinating and documenting essential services to ensure building safety, including fire, electricity, and gas safety, security, and waste management.
- Support with contract administration duties for routine servicing, leases, and management agreements.
- Perform administrative tasks involving data recording and reviewing, compiling records and technical data, and creating filing systems.
- Process goods and service requests, invoices, and budget spreadsheets.
- Liaise with the Housing Management team, Housing Associations, Local Authorities, and other stakeholders to provide responsive repairs, planned maintenance, and improvement.
- Coordinate the onboarding of contractors and minute-taking when required.
Requirements
- 2 years of administrative experience in housing, estates, or facilities.
- Knowledge and understanding of Health & Safety within the housing sector.
- Proficiency with Microsoft Office, including Word and PowerPoint.
- Proficiency with Excel and confidence in using and manipulating data.
- Ability to understand technical data, including reports and financial data.
- Desirable: use of CRM or helpdesk.
- Commitment to diversity, equality, and opportunity for all.
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