Administrative Support Specialist

6 days ago


Canterbury, Kent, United Kingdom New Appointments Group Full time

Job Summary

New Appointments Group is seeking a highly organized and detail-oriented Facilities Coordinator to support the Facilities Manager on a 6-month fixed-term contract. This role will be based in Canterbury and will require a 37.5-hour workweek, Monday to Friday, 9am to 5pm, with a 30-minute unpaid lunch break.

Main Responsibilities

  • Assist the Facilities Manager in coordinating and documenting essential services to ensure building safety, including fire, electricity, and gas safety, security, and waste management.
  • Support with contract administration duties for routine servicing, leases, and management agreements.
  • Perform administrative tasks involving data recording and reviewing, compiling records and technical data, and creating filing systems.
  • Process goods and service requests, invoices, and budget spreadsheets.
  • Liaise with the Housing Management team, Housing Associations, Local Authorities, and other stakeholders to provide responsive repairs, planned maintenance, and improvement.
  • Coordinate the onboarding of contractors and minute-taking when required.

Requirements

  • 2 years of administrative experience in housing, estates, or facilities.
  • Knowledge and understanding of Health & Safety within the housing sector.
  • Proficiency with Microsoft Office, including Word and PowerPoint.
  • Proficiency with Excel and confidence in using and manipulating data.
  • Ability to understand technical data, including reports and financial data.
  • Desirable: use of CRM or helpdesk.
  • Commitment to diversity, equality, and opportunity for all.


  • Canterbury, Kent, United Kingdom New Appointments Group Full time

    We are seeking an experienced Administrative Support Specialist to join our team at New Appointments Group. As an Administrative Support Specialist, you will be responsible for providing administrative support to our clients in rural areas.Key Responsibilities:Providing administrative support to clients, including processing orders and dealing with...


  • Canterbury, Kent, United Kingdom New Appointments Group Full time

    We are seeking an experienced Administrative Support Specialist to join our team at New Appointments Group. As an Administrative Support Specialist, you will be responsible for providing administrative support to our clients in rural areas.Key Responsibilities:Providing administrative support to clients, including processing orders and dealing with...


  • Canterbury, Kent, United Kingdom Greenlight Recruitment Full time

    About the CompanyGreenlight Recruitment is a leading staffing agency that specializes in connecting top talent with businesses in the warehousing, logistics, and manufacturing sectors.About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team on a temporary basis. As an Administrative Support...


  • Canterbury, Kent, United Kingdom East Kent Hospitals University NHS Foundation Trust Full time

    Position Overview We are seeking a dedicated and experienced Administrative Support Specialist to become a vital part of our collaborative team at East Kent Hospitals University NHS Foundation Trust. Our organization is committed to delivering exceptional healthcare services, and this role is essential in ensuring that our operations run smoothly and...


  • Canterbury, Kent, United Kingdom TPF Recruitment Full time

    Job Summary: TPF Recruitment is seeking a highly organized and proactive Administrative Support Specialist to join our growing firm of chartered accountants. In this role, you will report directly to the directors, providing vital support to them and their accounting teams. Key Responsibilities: · Administrative Support: Deliver comprehensive administrative...


  • Canterbury, Kent, United Kingdom TPF Recruitment Full time

    Job Summary: TPF Recruitment is seeking a highly organized and proactive Administrative Support Specialist to join our growing firm of chartered accountants. In this role, you will report directly to the directors, providing vital support to them and their accounting teams. Key Responsibilities: · Administrative Support: Deliver comprehensive administrative...


  • Canterbury, Kent, United Kingdom RHCNZ Medical Imaging Group Full time

    About the Role:We are seeking an experienced Administrative Support Specialist to join our PETCT admin team at RHCNZ Medical Imaging Group in Christchurch. As an Administrative Support Specialist, you will play a crucial role in the coordination and booking of imaging appointments, as well as providing a frontline reception service that interacts with...


  • Canterbury, Kent, United Kingdom Kreston Reeves Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to provide high-level administrative support to our team at Kreston Reeves. As an integral part of our office operations, you will be responsible for ensuring the smooth running of our administrative functions, providing exceptional support to our clients and colleagues, and...


  • Canterbury, Kent, United Kingdom Kreston Reeves Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to provide high-level administrative support to our team at Kreston Reeves. As an integral part of our office operations, you will be responsible for ensuring the smooth running of our administrative functions, providing exceptional support to our clients and colleagues, and...


  • Canterbury, Kent, United Kingdom NHS Jobs Full time

    Role OverviewThe Administrative Support Specialist position is essential in ensuring the smooth operation of our team. This role requires a keen attention to detail and a proactive approach to managing various administrative tasks.Key ResponsibilitiesReview and analyze the person specification to ensure alignment with job requirements.Provide accurate and...


  • Canterbury, Kent, United Kingdom East Kent Hospitals University NHS Foundation Trust Full time

    Position Overview The Hyper-Acute Stroke Unit (HASU) is dedicated to delivering exceptional care standards for patients, supported by a workforce that is enthusiastic, dynamic, and inclusive. As an Administrative Support Specialist, you will assist the Ward Manager with various administrative responsibilities to ensure the smooth operation of the unit....


  • Canterbury, Kent, United Kingdom Avante Care & Support Full time

    Position: Support and Care SpecialistAvante Care & Support is actively seeking dedicated, compassionate, and professional Support and Care Specialists to become part of our team. In this role, you will be instrumental in fostering a positive and enriching environment for residents while delivering the essential care and support they require in their daily...


  • Canterbury, Kent, United Kingdom Avante Care & Support Full time

    Position: Support and Care SpecialistAvante Care & Support is actively seeking dedicated, compassionate, and professional Support and Care Specialists to become part of our team. In this role, you will be instrumental in fostering a positive and enriching environment for residents while delivering the essential care and support they require on a daily...


  • Canterbury, Kent, United Kingdom Avante Care & Support Full time

    Position: Support and Care SpecialistAvante Care & Support is actively seeking dedicated, approachable, and professional Support and Care Specialists to become part of their esteemed team. In this role, you will be instrumental in fostering a positive and engaging environment for residents while delivering the essential care and comfort they require in their...


  • Canterbury, Kent, United Kingdom Avante Care & Support Full time

    Position Title: Support and Care SpecialistAvante Care & Support is a prominent charitable organization committed to delivering outstanding care and assistance to elderly individuals. We provide a variety of services, including nursing facilities and dementia care homes, along with home-based care solutions. Our dedication to positively impacting lives...


  • Canterbury, Kent, United Kingdom Avante Care & Support Full time

    Position Title: Support and Care SpecialistAvante Care & Support is a prominent charitable organization committed to delivering outstanding care and assistance to elderly individuals. We provide a variety of services, including nursing facilities and dementia care, alongside home care options. Our dedication to enhancing the quality of life for those we...


  • Canterbury, Kent, United Kingdom Avante Care & Support Full time

    Position: Support and Care SpecialistAvante Care & Support is a prominent charitable organization committed to delivering outstanding care and assistance to elderly individuals. We provide a variety of services, including nursing facilities and dementia care homes, along with home-based care solutions. Our dedication to enhancing the quality of life for...


  • Canterbury, Kent, United Kingdom Ekhuft Full time

    Job Summary:We are seeking a highly skilled and organized Administrative and Clerical Support Specialist to join our team at Ekhuft. As a key member of the Respiratory Diagnostic Department, you will provide exceptional clerical support to ensure the smooth operation of our department.Key Responsibilities:Provide high-quality clerical support to the...


  • Canterbury, Kent, United Kingdom Ekhuft Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative and Clerical Support Specialist to join our team at Ekhuft. As a key member of the Respiratory Diagnostic Department, you will provide exceptional clerical support to ensure the smooth operation of our services.Key Responsibilities:Provide high-quality clerical support to the...


  • Canterbury, Kent, United Kingdom Ekhuft Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative and Clerical Support Specialist to join our team at Ekhuft. As a key member of the Respiratory Diagnostic Department, you will provide exceptional clerical support to ensure the smooth operation of our services.Key Responsibilities:Provide high-quality clerical support to the...