Artist Liaison
1 week ago
Job Summary: We are seeking an experienced Artist Coordinator to join our team at White Cube. The successful candidate will be responsible for managing a group of artists, acting as a point of contact for internal enquiries, and maintaining accurate records of artist information.
Key Responsibilities:
- Manage artist schedules, ensuring timely updates and accurate tracking of upcoming events and press.
- Maintain and manage inventory databases, ensuring pricing, status, image, strategy, loans, and consignments are up-to-date and aligned with studio records.
- Communicate effectively with internal artist email groups, Sales teams, and studios regarding incoming work, returns, technical queries, and other miscellaneous information.
- Oversee the creation of presentation materials for Sales and Artist Liaisons, including exhibition details, pricing, and availability of works.
- Manage sales packs, coordinate exhibition logistics, and communicate with Sales regarding exhibition details, pricing, and availability of works.
- Responsible for drafting précis for incoming artworks, offer letters for exhibitions, and creating weekly exhibition sales reports for Directors.
- Liaise with Accounts to review artist statements, flag queries, and facilitate conversations between Sales and Artist Liaisons regarding new works for Art Fairs.
- Communicate art fair participation with studios, provide images of work on stand, and communicate sales made at fairs to artist studios as requested by Sales Liaison.
- Review and analyze data provided in quarterly reports with Artist and Sales Liaisons, preparing presentation documents for Artist Strategy meetings.
- Coordinate annual price reviews with Sales Liaison and/or Artist Liaison, ensuring Inventory updates and communicating changes to relevant teams.
- Liaise with studios on specific client requests for works, communicate timeline and track progress of discussions effectively.
- Create and maintain internal sales reports detailing holds, sales, discounts, fabrication costs, and exhibition costs as required.
- Liaise with Registrar regarding consignment paperwork and transport of artworks from studio.
- Produce accurate sales reports for artists as required by their studios and Artist Liaison/Sales Liaison.
- Coordinate and attend quarterly check-ins with Sales and Artist Liaisons, providing action points from Artist Strategy Meetings for review.
- Manage and monitor physical stock held in managed sites, coordinating regular stock reviews and returns with Artist Liaison, Sales Liaison, and Registrar.
- Obtain sign-off on all artist-related costs from Director, Curatorial Business Management.
- Manage formal communication with studios for upcoming auction lots and auction results, in consultation with Sales Liaison.
- Set up studio visits for Sales department and clients for your artists as and when appropriate.
- Prepare itineraries and welcome packs for visiting artists and artists' assistants coming to London.
- Book flights and accommodation for artists/artists' assistants as and when necessary, in line with agreed budgets.
- Coordinate gifts for artists (birthdays, Christmas, etc.).
- Attend artist events on behalf of the gallery/Artist Liaison/Sales Liaison if requested.
Departmental Involvement:
- Attend weekly Sales and Artist Liaison meetings as requested.
- Deal with other ad-hoc duties as allocated by the Artist Liaison/Sales Liaison/Director, Curatorial Business Management.
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