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Legal Secretary

2 months ago

Eastbourne, East Sussex, United Kingdom Reed Full time

Reed is seeking a skilled Legal Secretary to join their team in a permanent and full-time position.

The Role:

  • Process and manage audio dictations using specialized software.
  • Review and edit documents from manuscript and typed copies.
  • Manage file openings and closings, ensuring accurate and timely completion.
  • Draft routine correspondence, including client engagement letters, with attention to detail and professionalism.
  • Handle incoming and outgoing calls in a courteous and professional manner.
  • Manage calendars and schedules, ensuring seamless coordination.
  • Communicate effectively with clients and external parties, building strong relationships.
  • Prepare and manage bills, payments, receipts, and transfers, resolving any queries or issues that arise.
  • Develop and maintain databases for wills, EPAs, and LPAs, ensuring accuracy and up-to-date information.
  • Handle original wills, powers of attorney, and other sensitive documents with care and discretion.
  • Organize and maintain trust permanent folders, ensuring easy access to critical information.
  • Conduct research and searches at Land Registry and Companies House, providing accurate and timely results.
  • Implement effective file archiving systems, ensuring secure and organized storage.

Requirements:

The ideal candidate will possess:

  • Previous experience working as a Secretary in a legal environment.
  • Fast and accurate typing skills, including audio typing.
  • Excellent attention to detail and organizational abilities.
  • The capacity to follow established procedures and protocols.
  • A methodical approach and strong time management skills.
  • Proficiency in IT systems and software.
  • Excellent communication and interpersonal skills, with the ability to work collaboratively as part of a team.
  • Adaptability and a positive attitude.