Conveyancing Assistant

2 weeks ago

Eastbourne, East Sussex, United Kingdom Elite Touch Group Ltd Full time
Job Title: Conveyancing Assistant

Elite Touch Group Ltd is seeking a highly organized and detail-oriented Conveyancing Assistant to join their team in Eastbourne. As a key member of the conveyancing team, you will provide administrative support to conveyancers, ensuring the smooth progression of client files.

Key Responsibilities:

  • Provide general administrative support to conveyancers, including handling communication with clients, other side lawyers, estate agents, and third parties.
  • Deal with new business enquiries, provide quotes to prospective clients, and open new files.
  • Assist with gathering and recording necessary documentation to meet AML and KYC requirements.
  • Compile contract papers on a sale, request and obtain items such as searches from agreed providers on a purchase, and obtain documents from HM Land Registry.
  • Type up and file basic legal documents and correspondence as directed by the conveyancer.
  • Draft search reports, answer and direct phone calls, and handle exchange of contracts as directed and approved by the conveyancer.
  • Prepare files for completion, including obtaining redemption statements, drafting completion statements, internal paperwork, and appropriate letters.
  • Generate bills as requested by the conveyancer and deal with completions, ensuring payments are sent and received, and requesting necessary cheques, liaising with clients, estate agents, and third parties, and submitting SDLT returns.
  • Prepare draft AP1s for submission and assist with requisitions from HM Land Registry and issuing responses where required.
  • Assist in file closures/archiving.

Requirements:

  • Proven working understanding of tasks listed under responsibilities, likely obtained in a previous role as a Conveyancing Assistant, Legal Secretary, or similar.
  • Familiarity with law, legal procedures, and protocols.
  • Computer literacy with a good understanding of MS Office software.
  • Proficiency in English.
  • Excellent organisational skills.
  • A good telephone manner.

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