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Sales Administrator
3 months ago
Company: Mana Resourcing Ltd
Job Purpose
The primary objective of this position is to deliver administrative support to the Sales Director and the Sales Division.
Job OverviewThis role is a vital component of the Sales team, presenting an engaging and diverse opportunity within a fast-paced and dynamic work environment.
This is an excellent opportunity for individuals who thrive on challenges and possess a genuine passion for problem-solving and continuous learning.
The workplace is energetic and bustling, so we seek a candidate with a positive and proactive mindset.
Key Responsibilities- Compile and maintain daily, weekly, and monthly management reports as required by the department, ensuring the accuracy and timeliness of the information.
- Oversee projects to guarantee that all stakeholders meet their deadlines.
- Schedule one-on-one and review meetings for all employees in accordance with the company’s review framework, sending appropriate invites through the scheduling system and booking meeting rooms as necessary.
- Act as the primary note-taker in Management and HR meetings, ensuring that minutes are documented within 72 hours and accurately reflect the discussions.
- Maintain and update the HR CRM with all employee records and leave requests, authorizing leave in line with departmental protocols.
- Ensure electronic employee files are current and easily accessible.
- Update and distribute Departmental Information, Organization Charts, and Department Structures on a monthly or ad-hoc basis to key personnel.
- Serve as the main contact for all purchase orders related to departmental equipment.
- Ensure that a new starter form is completed for every new employee, and that they have a fully equipped desk ready for their first day.
- Complete a leaver's form for every departing employee and ensure the collection of all company materials.
- Compile the monthly salary memo based on absence and overtime, ensuring accurate representation of all information.
- Assist the Sales Director in ensuring that tasks assigned to other individuals or departments are completed on time.
- Support the Sales Director and Management Team with internal reporting, including the preparation of reports for Board Meetings and Weekly Status Meetings.
- Coordinate monthly payroll across departments to meet group deadlines.
- Manage the preparation and organization of Quarterly Sales Conferences.
- Oversee the Sales Director's email inbox, prioritizing and responding to messages as appropriate.
- Organize daily and weekly movements, allowing sufficient time for preparation while accommodating any changes that may arise.
- Take charge of all first and second interview meetings, liaising with external recruiters and updating the internal recruitment tracker.
The responsibilities listed above are not exhaustive, and you may be expected to undertake various tasks as necessitated by your evolving role and the overall objectives of the organization.
What You Bring to the Team- Ability to think creatively and work independently;
- All written communications should be clear, accurate, and comprehensive;
- High level of confidentiality, integrity, and dependability;
- Exceptional attention to detail;
- Strong organizational and time management skills with the ability to prioritize effectively;
- Excellent communication and interpersonal abilities;
- Proficient in word processing and IT skills, including familiarity with various software applications such as email, spreadsheets, presentations, and web browsers;
- Capability to work under pressure and meet tight deadlines;
- Ability to research, analyze, and present information clearly and concisely;
- Flexibility and adaptability to manage a variety of tasks and work additional hours as needed to meet deadlines.
