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Fleet Operations Coordinator

2 months ago

Preston, Lancashire, United Kingdom Reed Full time

Job Summary:

We are seeking a highly organized and detail-oriented Fleet Administrator to join our team at Reed. As a key member of our operations team, you will be responsible for ensuring the efficient and effective administration of our fleet and transportation management systems.

Key Responsibilities:

  • Fleet Management: Administer the fleet management system, ensuring accurate records for all company vehicles, and maintain comprehensive records to maximize vehicle availability.
  • Service Scheduling: Run fleet service scheduling as per agreed procedures, ensuring timely servicing of vehicles, and plan and produce servicing schedules considering operational priorities.
  • Vehicle Coordination: Coordinate the movement of vehicles within the company by liaising with fleet recovery drivers and customers, and manage vehicle registrations, tax, and insurance in compliance with legislation.
  • Defect Reporting: Assist with the management of daily defect reporting through the force fleet management systems and the fleet services mailbox, and provide updates to customers on service, repair, warranty, and external work.
  • Communication: Communicate effectively with managers and colleagues, highlighting priorities and issues, and support the fleet administration supervisor and represent the department at meetings and seminars as required.

Requirements:

  • Administrative Experience: Proven administrative experience, preferably within fleet management, with strong organizational and planning skills.
  • Communication Skills: Excellent communication and customer service skills, with the ability to work effectively both independently and as part of a team.
  • Technical Skills: Competency in using fleet management systems and Microsoft Office Suite.

What We Offer:

  • Professional Environment: Opportunity to work within a professional and supportive environment.
  • Training and Development: Training and development opportunities to enhance your skills and knowledge.
  • Varied Role: A role that offers variety and the chance to contribute significantly to the efficiency of our operations.