Team Assistant

5 days ago

Bristol, Bristol, United Kingdom AJ Chambers Full time

AJ Chambers is seeking a highly organized and driven Team Assistant to support the Business Development and Marketing team.

The Business Development and Marketing team plays a crucial role in the success of AJ Chambers, a leading international law firm. The team is responsible for developing and implementing business strategies, building relationships with clients and stakeholders, and managing the firm's market profile.

The Team Assistant will provide administrative support to the Director of Business Development and Marketing and the wider team, ensuring the smooth operation of the department. Key responsibilities include:

  • Meeting Scheduling and Diary Management: Coordinating meetings, appointments, and events, ensuring that the Director's and team members' diaries are up-to-date and accurately reflected.
  • Documentation and Minute-Taking: Preparing and distributing meeting materials, taking minutes of meetings, and maintaining accurate records of discussions and decisions.
  • Travel Arrangements: Booking travel, arranging visas, and managing itineraries for team members, as required.
  • Financial Management: Processing invoices, purchase orders, and expense claims, ensuring timely and accurate financial management.
  • Marketing Support: Assisting with the preparation and administration of marketing budgets, maintaining the BD & Marketing intranet pages, and providing support for major projects and events.
  • Team Administration: Coordinating team meetings, managing social events, and maintaining accurate records of team activities and priorities.

The ideal candidate will have:

  • Proven Secretarial and Team Assistant Experience: A minimum of 1 year of experience in a similar role, with a strong track record of providing administrative support to high-achieving individuals.
  • Excellent Communication and Interpersonal Skills: The ability to communicate effectively with people at all levels, with tact, diplomacy, and discretion.
  • Microsoft Office Applications: Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint, to intermediate level.

For more information, please contact Jess at AJ Chambers.

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