Administrative Coordinator

4 days ago

London, Greater London, United Kingdom Reed Full time
Job Description

Job Title: Receptionist and Operations Coordinator

Job Type: Full-time, all year round

Location: To be confirmed

Job Summary:

We are seeking a highly organized and detail-oriented Receptionist and Operations Coordinator to provide exceptional customer service and administrative support to our clients. The successful candidate will be responsible for managing the front desk, handling incoming calls and queries, and providing administrative assistance to the Senior Leadership Team.

Key Responsibilities:

  • Front Desk Management: Welcome and sign-in/out visitors and parents, ensuring a warm and professional reception.
  • Customer Service: Handle incoming phone calls and queries, directing them appropriately.
  • Administrative Support: Manage the receipt and distribution of incoming goods and post, undertake general administrative tasks, including sending communications and minute-taking.
  • Event Coordination: Administer the school's virtual learning platform and calendar, coordinating events and managing staff absences.
  • Staff Support: Liaise with staff to produce the termly clubs schedule and ensure compliance for external peripatetic clubs and staff.
  • Training and Development: Book staff on training courses and maintain records.
  • First Aid: Serve as a qualified first aider to assist with unwell pupils.
  • School Life: Engage actively in school life, including event attendance and fulfilling duties as required by the timetable and cover arrangements.

Requirements:

  • Experience: Proven experience in a receptionist or administrative role.
  • Communication Skills: Excellent communication and interpersonal skills.
  • Organizational Skills: Ability to manage a busy reception area with a calm and organized approach.
  • IT Skills: Competency in using IT systems and office software.
  • Event Coordination: Experience in diary management and event coordination.
  • First Aid: First Aid qualification or willingness to train as a first aider.
  • Teamwork: Ability to work both independently and as part of a team.

Benefits:

  • Competitive Salary: Competitive annual salary of £29,000.
  • Full-time Employment: Full-time, all year round employment.
  • Working Hours: Working hours of 8.00am to 5.00pm during term time and 9.00am to 4.00pm out of term time.
  • Professional Development: Access to professional development opportunities.
  • Comprehensive Benefits: Comprehensive benefits package.

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