Event Logistics Coordinator

2 weeks ago

London, Greater London, United Kingdom Lexington Catering Full time
Event Logistics Coordinator Job Description

We are seeking a highly organized and detail-oriented Event Logistics Coordinator to join our team at Lexington Catering. As an Event Logistics Coordinator, you will be responsible for coordinating with stakeholders to organize and manage large events from inception to conclusion.

Key Responsibilities:

  • Manage clients through the entire event planning process from start to finish.
  • Coordinate all aspects of events with the wider team, including porters, H&S, front of house, cleaning, catering, AV, and engineering.
  • Implement systems, processes, and governance for events.
  • Process necessary permits, conduct due diligence, and ensure compliance for various events.
  • Provide problem-solving and advice on catering and logistics alternatives for clients.
  • Ensure clients are fully aware of costs before confirming an event and prepare detailed quotes.
  • Maintain regular communication with the kitchen, front of house, and stakeholders.
  • Ensure all departments are aware of event budgets and deliver within those limits.
  • Communicate last-minute changes to relevant personnel promptly.
  • Verify correct recharging of all functions and resolve any outstanding issues.
  • Establish a separate billing system for events outside the normal hospitality scope.
  • Attend applicable events whenever possible to ensure client satisfaction.
  • Be present during events to monitor team efficiency, identify training needs, and suggest operational procedure changes.
  • Attend weekly Hospitality management meetings, particularly during large events, to provide updates.
  • Handle normal hospitality bookings and event business with resilience (e.g., holiday cover).
    Maintain accurate filing as required.
    Interpersonal Skills

Requirements:

  • Excellent communication skills and a team player.
  • Catering experience essential.
  • Genuine interest in customer service excellence.
  • Focused on the front line.

Benefits:

  • Flexible Working: We offer full-time & part-time roles, with varying shift patterns across the business. Allowing colleagues the flexibility to balance their personal & professional commitments
  • Relax & recharge with 28 days holiday, increasing to 31 days after two years service
  • Family Leave: Prioritise family commitments with flexible leave options
  • Paid Charity Leave: Make a positive impact with two additional paid days for charity work

About Us:

At Lexington Catering, we strive to ensure that our colleagues feel appreciated & rewarded, which is why we offer generous rewards & benefits in exchange for your dedicated efforts.

FREE On-Site Lunches: Enjoy complimentary lunches, saving you time & money while ensuring you stay nourished & energised throughout the day.

Support Your Way of Life:

  • Relax & recharge with 28 days holiday, increasing to 31 days after two years service
  • Family Leave: Prioritise family commitments with flexible leave options
  • Paid Charity Leave: Make a positive impact with two additional paid days for charity work

Big Enough for Growth, Small Enough to Connect:

  • Opportunities for career progression while developing a close-knit community

Supporting You Through Life's Ups & Downs:

  • Access mental health support & comprehensive wellbeing benefits

Keeping Finances & Wellbeing in Mind:

  • Life assurance, workplace pension schemes, discounts, cashback, entertainment, leisure discounts, & a cycle-to-work scheme

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