Administrative Support Specialist

2 weeks ago

Oxford, Oxfordshire, United Kingdom Carter Jonas Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our Property & Asset Management team in Oxford. As an integral part of our team, you will provide efficient and high-quality administrative support, ensuring the smooth operation of our office.

Key Responsibilities
  • Manage administrative duties, including health and safety compliance, invoicing, and client management.
  • Process invoices and support in the preparation of departmental budgets and forecasts.
  • Liaise with property managers to ensure health and safety trackers are up to date and works are commissioned.
  • Maintain close communication with other administrators to ensure efficient running of the department.
  • Undertake general administration tasks to ensure the smooth running of the business.
  • Develop and maintain a working knowledge of compliance information, such as money laundering and client compliance systems.
  • Assist surveyors in the smooth day-to-day running of a nationwide portfolio of properties.
  • Manage the helpdesk and respond to enquiries or faults logged within agreed timescales.
  • Assist with the preparation of annual service charge budget and reconciliation reports.
  • Update records and maximize the use of databases to ensure client and tenant details are up to date.
  • Assist surveyors with occasional site visits.
  • Carry out timely and accurate administration of databases.
  • Handle minor property repairs and maintenance issues.
Requirements
  • Experience of managing a varied workload and excellent team building skills.
  • Strong attention to detail, excellent communication skills, and experience using MS programmes.
  • A professional outlook and the desire to contribute to the success of a busy team.
  • Experience of working in a busy client-focused environment, knowledge of the property industry is desirable but not essential.
About Us

Carter Jonas is a leading property consultancy with a strong presence in the UK. We offer a supportive team environment and the opportunity to develop your knowledge of the property industry.

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