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Senior PA for CEO and Senior Partner in Family Office

2 months ago

Central London, United Kingdom Bain and Gray Full time

Executive Assistant to Senior Partner & CEO, Family Office

A prestigious family investment firm is seeking a highly skilled and motivated Executive Assistant to support their CEO and Senior Partner. This position also includes providing occasional assistance to the Chief of Staff and COO. You will be part of a welcoming team located in a prime business area.

Key Responsibilities:

• Manage complex calendars, coordinating meetings and appointments for both the Senior Partner and CEO.

• Organize meetings, ensuring rooms are prepared and necessary documentation is available.

• Conduct extensive telephone communications with various stakeholders, including ultra-high-net-worth clients.

• Serve as the primary point of contact for inquiries.

• Oversee logistics for all domestic and international travel, including visa arrangements and itinerary management.

• Compile detailed itineraries and agendas for meetings.

• Handle invoice processing and expense management.

• Assist in the creation of reports and presentations.

• Support the management of the home estate for the Senior Partner/CEO, including utility bill management and coordination with domestic staff.

• Provide administrative assistance to the CEO/Senior Partner's charitable initiatives as needed.

• Facilitate travel arrangements for the firm's ultra-high-net-worth clients when required.

Candidate Profile:

• Minimum of 2 years of experience in a similar executive assistant role.

• Experience with ultra-high-net-worth individuals is preferred.

• Confident, driven, and articulate with exceptional communication skills.

• Strong attention to detail and high level of accuracy in all tasks.

• A dedicated team player with a commitment to confidentiality and discretion.

• Excellent time management skills and conscientious work ethic.


Bain and Gray is an equal opportunity employer, dedicated to enhancing our diversity, equity, and inclusion initiatives.

Bain and Gray specializes in recruitment for administrative and PA roles across London, including positions such as Receptionists, Team Assistants, Executive Assistants, Office Managers, and Personal Assistants across various sectors. As a boutique agency, we are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please reach out to your consultant directly.