Personal Assistant to Senior Partner

3 weeks ago

Central London, United Kingdom Bain and Gray Full time
Personal Assistant to Senior Partner & CEO

Bain and Gray is seeking an accomplished and ambitious Personal Assistant to join their team as PA to the CEO and Senior Partner. This role will also involve some ad-hoc support to the chief of staff & COO. Based in beautiful offices in The City, you will form part of an incredibly friendly team. This role also offers a small portion of private PA support to the CEO and Senior Partner.

Key Responsibilities:
  • Diary Management: Scheduling meetings and appointments in business diaries and the domestic diaries of the Senior Partner and CEO
  • Meeting Management: Scheduling, preparing rooms and documentation
  • Telephone Liaison: Extensive telephone liaison at all levels – internal and external, including with UHNW clients
  • Point of Contact: Acting as point of contact
  • Logistics Management: Managing logistics for all national and international travel arrangements, including visas, itineraries, and any necessary paperwork/administration
  • Itinerary Compilation: Compiling itineraries and agendas
  • Financial Management: Processing invoices and expenses
  • Report Preparation: Assisting with the preparation of reports and presentations
  • Home Estate Management: Assisting with the management of the home estate on behalf of the Senior Partner/CEO, including: managing utility bills, liaising with domestic staff; and management of school diary requirements
  • Charity Support: Administrative support to the CEO/Senior Partners' charity, as required
  • Client Support: Travel booking support for the Company's UHNW clients, as required
Requirements:
  • Min. 2 years experience in a similar PA role
  • UHNWI experience desirable
  • Confident, driven, articulate
  • Expectational attention to detail and strong written and verbal communication skills
  • Committed team player
  • Utmost confidentiality, discretion and diplomacy
  • High attention to detail, accuracy, time management and conscientiousness

Bain and Gray are equal opportunities employers. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PA recruitment across London. Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.

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