Personal Assistant to Senior Partner

4 weeks ago

Central London, United Kingdom Bain and Gray Full time
Personal Assistant to Senior Partner & CEO

Bain and Gray is seeking an accomplished and ambitious Personal Assistant to join their team as PA to the CEO and Senior Partner of a highly successful family investment office. This role will also involve some ad-hoc support to the chief of staff & COO.

Key Responsibilities:

  • Diary Management: Scheduling meetings and appointments in business diaries and the domestic diaries of the Senior Partner and CEO
  • Meeting Management: Scheduling, preparing rooms and documentation
  • Telephone Liaison: Extensive telephone liaison at all levels – internal and external, including with UHNW clients
  • Point of Contact: Acting as point of contact
  • Travel Arrangements: Managing logistics for all national and international travel arrangements, including visas, itineraries, and any necessary paperwork/administration
  • Itineraries and Agendas: Compiling itineraries and agendas
  • Financial Management: Processing invoices and expenses
  • Report and Presentation Preparation: Assisting with the preparation of reports and presentations
  • Home Estate Management: Assisting with the management of the home estate on behalf of the Senior Partner/CEO, including: managing utility bills, liaising with domestic staff; and management of school diary requirements
  • Charity Support: Administrative support to the CEO/Senior Partners' charity, as required
  • Client Travel Booking: Travel booking support for the Company's UHNW clients, as required

Person Specification:

  • Min. 2 years experience in a similar PA role
  • UHNWI experience desirable
  • Confident, driven, articulate
  • Expectational attention to detail and strong written and verbal communication skills
  • Committed team player
  • Utmost confidentiality, discretion and diplomacy
  • High attention to detail, accuracy, time management and conscientiousness

Bain and Gray are equal opportunities employers. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

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