Contract Administrator
2 months ago
Job Summary:
We are seeking a highly organized and detail-oriented Contract Administrator to join our team at Sodexo Group. As a key member of our administrative team, you will be responsible for providing efficient purchasing administration to support our site operations.
Key Responsibilities:
- Purchase Order Management: Manage the purchase order process to support the helpdesk and administration function, ensuring timely and accurate processing of orders.
- Procurement Support: Liaise with the Stores Team to ensure efficiency of the procurement process, including obtaining supplier quotations and submitting purchase orders.
- Document Administration: Ensure that all documents and records are administered in line with company policy and procedure, maintaining accurate and up-to-date records.
- Data Input: Ensure all system data input is made accurately and in accordance with legislative and company policy and procedure, maintaining data integrity.
- Support and Coverage: Provide support, including cover for holidays and periods of absence, to the helpdesk and/or administration function, ensuring seamless operations.
- Purchase Order Process: Manage the end-to-end purchase order process, including obtaining supplier quotations, raising purchase orders, submitting purchase orders, and notifying stores of expected delivery dates.
- Contract Stationery: Maintain the contract stationery requirements across all contract units, including collating orders, raising orders, submitting to suppliers, and distributing around the site.
Requirements:
- Administrative Experience: Demonstrate previous experience of transaction processing in an administrative environment, with a strong understanding of purchasing procedures.
- Literacy and Numeracy: Excellent standard of literacy and numeracy, with the ability to accurately process and maintain records.
- Customer Service: Customer service focused and committed to providing a helpful, prompt, responsive service to internal stakeholders.
- Teamwork: Ability to work alone and as part of a team, with excellent communication and interpersonal skills.
- Organizational Skills: Well-organized and able to work to tight deadlines, with a strong attention to detail and ability to prioritize tasks.
- Communication: Effective verbal and written communication skills, with the ability to communicate complex information to stakeholders.
- Technical Skills: Working knowledge of MS Office (Word, Excel, and Outlook), with good numerical ability and attention to detail.
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