Administration Contract Management Specialist

1 month ago


Colchester, Essex, United Kingdom Sodexo Full time
Job Title: Administration Contract Management Specialist

As a key member of our team at Merville Barracks, Colchester, you will play a vital role in providing efficient purchasing administration to support the site. Your responsibilities will include raising purchase orders, data input, invoicing, and billing. You will be the one who ensures behind-the-scenes facilities run smoothly and your managers feel supported.

Key Responsibilities:
  • Manage the purchase order process to support the helpdesk and administration function
  • Liaise with the Stores Team to ensure efficiency of the procurement process
  • Ensure that all documents and records are administered in line with company policy and procedure
  • Ensure all system data input is made accurately and in accordance with legislative and company policy and procedure
  • Provide support, including cover for holidays and periods of absence to the helpdesk and/or administration function
  • Manage the end-to-end purchase order process, including obtaining the supplier quotation for parts, raising the purchase order, submitting the purchase order and notifying stores of the expected delivery date
  • Maintain the contract stationery requirements across all contract units, including collating orders, raising orders, submitting to supplier and distribution round site
What You Bring:
  • Demonstrate previous experience of transaction processing in an administrative environment
  • Excellent standard of literacy and numeracy
  • Customer service focused and committed to providing a helpful, prompt, responsive service
  • Ability to work alone and also as part of a team
  • Well-organised and able to work to tight deadlines
  • Must be able to demonstrate effective verbal and written communication
  • Demonstrate attention to detail and adherence to standards
  • Able to demonstrate working knowledge of MS Office (Word, Excel and Outlook)
  • Good numerical ability

We are Sodexo, a company that creates a better every day for everyone to build a better life for all. Join us in our mission to make a positive impact on people's lives.



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