Facilities Operations Coordinator

4 weeks ago

London, Greater London, United Kingdom Spencer Marshall Full time
Job Title: Facilities Coordinator

We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team at Spencer Marshall. As a key member of our facilities operations team, you will be responsible for providing exceptional support to our HQ facilities operations.

Key Responsibilities:

  • Support the management of all hard and soft services, ensuring a 5-star FM service is delivered.
  • Participate in the facilities/workplace team to ensure seamless delivery of services.
  • Conduct daily checks of office areas, meeting rooms, and facilities to identify and resolve any issues.
  • Set up meeting rooms, including room changes during the day, to ensure rooms are ready for use.
  • Provide general support to the office and cover for colleagues during holidays and absences.
  • Assist with new starter management and visitor access.
  • Raise purchase requisitions and verify invoices as required.
  • Support with general duties, including postal services, stationery supplies, and ad-hoc tasks.
  • Respond to staff requests and queries, logging tasks on ServiceNow.
  • Utilize in-house systems, including ServiceNow, V-Learn, vShipping, Concur, Coupa, and Travel.
  • Participate in weekly fire alarm testing and safety checks.
  • Ensure H&S compliance for areas of responsibility, maintaining accurate documentation.
  • Contribute to the Environmental Management Program and site initiatives.
  • Participate in the operations emergency team, including evacuation procedures.

Person Specification:

  • Experience in Facilities Management.
  • Good working knowledge of Microsoft Office suites.

Spencer Marshall is an equal opportunities employer, committed to diversity and inclusion. If you need any reasonable accommodation during the employment process, please contact us at info@spencermarshall.couk for assistance.

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