Procurement Operations Coordinator

3 weeks ago

London, Greater London, United Kingdom iQ Student Accommodation Full time

Procurement Operations Coordinator

iQ is a leading provider of student accommodation in the UK, dedicated to enhancing the experience of our 30,000 students across 81 locations in 29 cities. Our support teams, based in major cities, play a crucial role in ensuring our site teams are equipped to deliver exceptional service to students every day.

The iQ Support functions encompass various areas including Real Estate, Legal, Marketing, Human Resources, and Finance. What unites us is our steadfast commitment to integrity and excellence in all our endeavors.

Our team is composed of innovative thinkers and problem solvers who are eager to explore possibilities and build rewarding careers within a diverse and supportive environment. If you possess strong interpersonal skills, a vibrant personality, and the potential to grow, you may find this role aligns perfectly with your aspirations.

This position will collaborate closely with the Legal, Risk and Compliance, and Finance departments to facilitate the comprehensive procurement process, including the onboarding of new suppliers. You will be a vital member of the Procurement team, ensuring compliance with internal and external governance standards across all operations. A primary focus will be on maintaining effective and efficient procurement practices.

Key Responsibilities:

  • Manage user access for online procurement platforms, including activation and deactivation processes.
  • Oversee the onboarding process for new suppliers, ensuring all documentation is completed accurately.
  • Coordinate with the Accounts Payable team to address supplier inquiries regarding account statuses.
  • Maintain an up-to-date contract register, ensuring regular updates are made by the team.
  • Administer the procurement intranet page, including the uploading and updating of essential documents and resources.
  • Conduct due diligence on potential suppliers, including credit checks and compliance verifications.
  • Ensure risk assessments for new suppliers are completed and properly documented.
  • Address day-to-day procurement inquiries from internal stakeholders.
  • Manage the Procurement inbox, ensuring timely resolution of all inquiries.
  • Maintain organized filing structures within SharePoint for all procurement-related documents.
  • Educate functional teams on Procurement policies and procedures, directing them to relevant resources.
  • Assist in organizing supplier briefings for tender processes as needed.

Required Skills and Experience:

  • Experience in administration, procurement, or supplier management.
  • Familiarity with purchase order systems.
  • Strong organizational skills and attention to detail.
  • Proactive and collaborative team player.
  • Ability to handle confidential information with discretion.
  • Excellent communication skills, comfortable engaging with various stakeholders.

We embrace a hybrid working model, allowing flexibility in work arrangements.

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