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Executive Administrative Coordinator

3 months ago

London, United Kingdom Salt Full time

Administrative Business Partner (Product) | Remote | UK Based

We are looking for a skilled Administrative Business Partner to provide exceptional support to senior management. This position is crucial for maintaining efficient operations and promoting a collaborative workplace. The successful candidate will be proactive, detail-oriented, and adept at juggling multiple tasks in a dynamic environment.

Key Responsibilities:

Calendar Oversight: Manage intricate calendars with precision, making informed scheduling decisions that align with business priorities.

Project Coordination: Lead operational and personnel-related initiatives for executives, facilitating meetings, tracking progress, and implementing best practices within the team.

Meeting and Event Coordination: Organize team meetings and events, including agenda preparation, presentation creation, action item documentation, and comprehensive meeting notes.

Effective Communication: Develop clear and impactful communications for executives, including team updates and follow-ups, while managing organizational charts and communication channels.

Relationship Building: Cultivate strong partnerships with executive teams and cross-functional collaborators through innovative engagement strategies.

Travel and Expense Management: Coordinate travel arrangements for executives and ensure accurate expense reporting, while adhering to company policies and aligning with team requirements.

Organizational Communication: Maintain up-to-date communication channels within the organization.

Collaboration: Work closely with fellow administrative partners to meet business needs efficiently.

Qualifications:

  • 4+ years of experience in administrative roles, with at least 2 years supporting VP and Director-level executives.
  • Exceptional organizational and multitasking skills.
  • Self-motivated and able to work independently with minimal supervision.
  • Proficient in Google Suite, Slack, Workday, Expensify, Navan, and MS Office Suite.
  • Strong collaboration and teamwork abilities.
  • High level of integrity in managing confidential information.
  • Experience supporting multiple executives, particularly in engineering or product environments.
  • Strong emotional intelligence and situational awareness.
  • Outstanding organizational and time management skills, especially in calendar management, travel, and event planning.
  • Flexibility to work a schedule that accommodates US hours, including evenings.