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Senior Administrative Coordinator

3 months ago

London, Greater London, United Kingdom University of Bristol Full time
Position Overview

The University of Bristol is in search of a dedicated full-time Executive Assistant to enhance our dynamic academic environment.

This role involves being part of a compact executive team tasked with the daily operational support of various academic initiatives. Responsibilities may include engaging with student representatives, assisting in the onboarding of new personnel, and coordinating with honorary staff, among other duties.

The Executive Assistant will provide essential support to senior academic leaders, managing their schedules, facilitating school events, and ensuring a high degree of confidentiality and professionalism.

Adaptability and proactive decision-making are crucial, as the role requires responding to shifting priorities and managing your own workload effectively.

Proficiency in various IT systems is essential, along with a familiarity with university operations to support both academic and administrative teams efficiently.

Key Responsibilities
  • Managing complex schedules and providing support for senior academic personnel.
  • Updating and creating content for digital platforms.
  • Collaborating with the Equality, Diversity, and Inclusion lead on digital communications.
  • Assisting with academic activities such as recruitment, orientation, and office transitions.
  • Drafting internal communications, including regular online updates.
  • Facilitating committee meetings.
  • Coordinating with honorary and associate staff.
  • Planning events and supporting recruitment processes, both virtually and in-person.
Candidate Profile
  • Exceptional organizational, customer service, and communication skills, both written and verbal.
  • Strong digital communication capabilities with experience in content management.
  • Ability to execute tasks with a high degree of accuracy.
  • Flexibility and teamwork skills, along with the capacity to work independently and take initiative.
  • Experience in a fast-paced environment, capable of multitasking and adapting to changing situations while proactively enhancing processes.
  • Proficient in a variety of IT systems and quick to learn new technologies.