Administrative Assistant
4 weeks ago
As a key member of the Administration team at Kibble, a leading charity working with young people, the successful candidate will provide vital administrative support to managers and staff across the organisation. Based at our main campus, Goudie Street, occasional travel to other locations may be required.
Main Responsibilities
- Supporting record management processes to ensure accurate and efficient record-keeping.
- Ensuring data protection legislation is adhered to, maintaining confidentiality and security of sensitive information.
- Entering and extracting information from various databases, generating reports and maintaining accurate records.
- Minute taking at professional meetings, ensuring accurate and timely recording of discussions and decisions.
- Creating, preparing and editing documents, including reports, letters and presentations.
- Archiving, photocopying and scanning documents, maintaining a secure and organised filing system.
- Providing reception cover as required, ensuring a warm and welcoming environment for visitors and staff.
- Ensuring standardised procedures are followed, maintaining consistency and quality in administrative tasks.
- Performing other administrative duties as required, supporting the team to achieve its goals.
Requirements
- Experience of record keeping and/or archiving, with a strong understanding of data protection legislation.
- IT proficiency, with experience of Microsoft Word, Access, Excel and Outlook.
- Minute taking experience, with the ability to accurately record and transcribe discussions.
- Previous experience within a busy office environment, with the ability to work independently and as part of a team.
- Qualified to HNC/SVQ level 3 in Administration or equivalent, with a strong understanding of administrative procedures.
- Previous administration experience within the care/voluntary sector, with a strong understanding of the sector's specific requirements.
- Good communication skills, with the ability to effectively communicate with staff and stakeholders.
- The ability to prioritise and manage deadlines, with a strong attention to detail and organisational skills.
Notes
- This job outline reflects the main tasks and responsibilities discharged by the post holder at the present time, however, Kibble reserves the right to alter or amend the content of this job outline to reflect changes to the job or services provided, while maintaining the overall character and level of responsibility for the post.
- Notwithstanding any information or statement described within this job outline, all duties must be carried out in a way that promotes equality of opportunity, dignity and respect for all individuals and which is consistent with Kibble's stated policy on equal opportunities.
- The successful candidate will be subject to PVG Scheme Membership. Having previous convictions will not automatically disbar you from working at Kibble (with the exception of offences against children or other vulnerable groups) and every case is taken on an individual basis.
- Appointments will be subject to a twelve-month probationary period.
Benefits
Pension, holidays (up to 8 weeks per year) and employee benefits including cash4health, employee assistance programme, free parking, free meals, gym membership plus access to onsite physio.
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Paisley, Renfrewshire, United Kingdom Kibble Full timeJob Summary Kibble is seeking an experienced and organized Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our staff, ensuring the smooth operation of our office. This is a fantastic opportunity to work in a dynamic and supportive environment, where you will have the chance to develop your...
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Paisley, Renfrewshire, United Kingdom Kibble Full timeJob FunctionAs a key member of the Administration team at Kibble, a leading charity working with young people, the successful candidate will provide administrative support to managers and staff across the organisation. The role will be based in our main campus, with occasional travel to other locations.Main ResponsibilitiesSupporting record management...
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Paisley, Renfrewshire, United Kingdom Kibble Full timeJob FunctionAs a key member of the Administration team at Kibble, a leading charity working with young people, the successful candidate will provide administrative support to managers and staff across the organisation. The role will be based in our main campus, with occasional travel to other locations.Main ResponsibilitiesSupporting record management...
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Paisley, Renfrewshire, United Kingdom Kibble Full timeJob FunctionAs a key member of the Administration team at Kibble, a leading charity working with young people, this role provides administrative support to managers and staff across the organisation. Based in our main campus, Goudie Street, occasional travel to different locations may be required.Main ResponsibilitiesSupporting record management processes to...
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Paisley, Renfrewshire, United Kingdom Kibble Full timeJob FunctionAs a key member of the Administration team at Kibble, a leading charity working with young people, this role provides administrative support to managers and staff across the organisation. Based in our main campus, Goudie Street, occasional travel to different locations may be required.Main ResponsibilitiesSupporting record management processes to...
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