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Document Control Specialist
2 months ago
Role Overview
We are seeking an experienced Document Control Specialist to join our team as a Records Configuration Lead. This is a unique opportunity to establish and manage document control processes from the ground up, ensuring accurate recording, maintenance, and accessibility of project documentation throughout the lifecycle.
Key Responsibilities
- Perform functional, day-to-day document control tasks to ensure project documentation requirements are met efficiently and accurately.
- Manage a document control team, setting up foundational processes, strategies, systems, and procedures to guide the project to successful completion.
- Develop and implement a comprehensive document control system, ensuring it meets project needs and scales effectively as the project progresses.
- Oversee the accurate recording, classification, and management of all project documentation, ensuring compliance with project standards and regulatory requirements.
- Ensure all project documentation is accurately filed, indexed, and easily retrievable, managing both physical and electronic documents.
- Develop and implement document control processes, procedures, and guidelines to ensure consistent and efficient management of project documents.
- Collaborate with project teams to integrate document control processes with broader project controls and project management activities.
- Conduct regular audits and quality checks on documentation to ensure accuracy, completeness, and adherence to project and regulatory standards.
- Ensure the integrity and security of the document management system, implementing best practices for data protection and access control.
- Provide training and support to project team members and stakeholders on document control procedures and use of the document management system.
Requirements
- A degree or equivalent qualification in a relevant field such as information management, engineering, or business administration.
- Extensive experience in document control or information management roles on large and complex infrastructure projects, with a particular emphasis on projects in their early stages of development.
- Proven experience in setting up and managing document control systems and processes from the ground up.
- Strong knowledge of document control standards, regulatory requirements, and best practices, particularly within the construction, engineering or nuclear sectors.
- Knowledge of the nuclear regulatory requirements regarding the lifetime quality records.
- Previous experience in leading document control teams, particularly in a matrix structure on major projects.
- Strong functional understanding of the requirements and leadership and team management skills, with the ability to inspire and develop a high-performing document control team.
- Proficient in document control software, electronic document management systems (EDMS), and other digital tools related to document management.
What We Offer
We celebrate diversity and are committed to creating an inclusive environment for all employees. In return for your hard work and commitment, we offer a competitive salary package, 25 days' holiday, and the opportunity to be part of our exciting journey.
