Document Control and Records Configuration Manager

4 weeks ago

Bristol, Bristol, United Kingdom HCS Control Systems Ltd Full time
Job Description

The Sizewell C MEH Alliance is seeking a highly skilled Document Control and Records Configuration Manager to join their team. This is an exciting opportunity to establish, manage, and lead the document control processes from the ground up, ensuring that all project documentation is accurately recorded, maintained, and accessible throughout the project lifecycle.

The successful candidate will be responsible for performing functional, day-to-day document control tasks, ensuring that the project's documentation requirements are met efficiently and accurately. As the programme develops and the volume of documentation increases, the role will expand to include the management of a document control team.

The ideal candidate will have a strong understanding of document control standards, regulatory requirements, and best practices, particularly within the construction, engineering, or nuclear sectors. They will also have experience in setting up and managing document control systems and processes from the ground up, as well as leading document control teams in a matrix structure on major projects.

The successful candidate will be a strong leader and team player, with excellent communication and organizational skills. They will be able to inspire and develop a high-performing document control team, and will have a commitment to accuracy and quality in document management.

Key Responsibilities:

  • Establish and develop a comprehensive document control system, ensuring it meets the project's needs and scales effectively as the project progresses.
  • Manage and maintain all project documentation, ensuring compliance with project standards and regulatory requirements.
  • Develop and implement document control processes, procedures, and guidelines that ensure the consistent and efficient management of project documents from the early stages through to project completion.
  • Collaborate with project teams, including engineering, quality, procurement, and construction, to ensure that document control processes are integrated with broader project controls and project management activities.
  • Conduct regular audits and quality checks on documentation to ensure accuracy, completeness, and adherence to project and regulatory standards.
  • Ensure the integrity and security of the document management system, implementing best practices for data protection and access control.
  • Provide training and support to project team members and stakeholders on document control procedures and use of the document management system.
  • Collaborate with IT teams to integrate document control systems with other project management and control systems, ensuring seamless data flow and access.

Requirements:

  • A degree or equivalent qualification in a relevant field such as information management, engineering, or business administration.
  • Extensive experience in document control or information management roles on large and complex infrastructure projects, with a particular emphasis on projects in their early stages of development.
  • Proven experience in setting up and managing document control systems and processes from the ground up.
  • Strong knowledge of document control standards, regulatory requirements, and best practices, particularly within the construction, engineering, or nuclear sectors.
  • Knowledge of the nuclear regulatory requirements regarding the lifetime quality records.
  • Previous experience in leading document control teams, particularly in a matrix structure on major projects.
  • Strong functional understanding of the requirements and leadership and team management skills, with the ability to inspire and develop a high-performing document control team.
  • Proficient in document control software, electronic document management systems (EDMS), and other digital tools related to document management.
  • Strong organisational skills and attention to detail, with a commitment to accuracy and quality in document management.
  • Problem-solving abilities with a track record of delivering solutions in a fast-paced, complex project environment.

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