Executive Assistant

4 weeks ago

London, Greater London, United Kingdom Gray & Associates Recruitment Services Full time
Job Title: Executive Assistant & Office Manager

Gray & Associates Recruitment Services is seeking a highly organized and proactive Executive Assistant & Office Manager to join our team in Central London.

This is a unique opportunity to work in a fast-paced environment, supporting the CEO and managing the London HQ. As an Executive Assistant & Office Manager, you will be responsible for coordinating executive schedules, planning company events, and ensuring the smooth operation of the office.

Key Responsibilities:
  • Manage office supplies, facilities, and ensure the London HQ is always ready to welcome visitors and inspire the team.
  • Organize and maintain the CEO inbox and calendars, handling emails on their behalf and ensuring their time is optimized.
  • Support key meetings, including board meetings, team huddles, and presentations.
  • Coordinate travel and events, arranging flights, accommodations, and expenses.
  • Plan and execute company events, such as monthly meet-ups, engineering days, and annual offsites.
  • Assist with research and reporting tasks, including presentations, reports, and tracking payments.
Requirements:
  • You are personable, communicative, and thrive in a fast-paced environment.
  • You have experience with Google Workspace and are comfortable working 100% in-office.
  • You are detail-oriented, proactive, and enjoy supporting others to achieve their best.
  • You have previous experience in a similar position, managing the schedule of Senior Executives.
  • You are confident in managing diaries, inboxes, and written correspondence.

Gray & Associates Recruitment Services is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

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